The Reporting Guide

Financial reporting requirements

Reporting on the use of public funds to community members and to Canadians is an essential element of the management control framework for transfer payments at Indigenous Services Canada (ISC).

Financial reporting is undertaken to gather information on whether funds provided are spent on the purposes intended, that terms and conditions of funding agreements are met, and that the recipient's financial situation is sufficiently stable in order to assure continued delivery of funded programs and/or services.

HC-P135

All governing bodies are ultimately accountable to their stakeholders. As such, ISC must demonstrate to the Canadian public, through the Minister, Parliament and the Auditor General of Canada that all funds, including those transferred to First Nations and other recipients are spent in accordance with the terms and conditions of funding agreements.

Below are the financial reporting requirements that funding recipients are expected to meet:

Program reporting requirements

Indigenous Services Canada (ISC) collects program data to support statutory requirements, resource allocation, performance reporting, accountability, program planning, policy analysis and operational requirements.

Below are the program reporting templates, listed by subject matter, that funding recipients may be required to complete under their funding agreements. Funding recipients are not required to complete any templates other than those listed to fulfill the program reporting requirements of their funding agreements.

For ease of reference, the corresponding Data Collection Instrument (DCI) number is listed next to the templates allowing recipients to be sure they are completing the correct program report as listed in their funding agreement with the Department.

New Fiscal Relationship

As a result of the co-development work between Indigenous Services Canada and the Assembly of First Nations to establish a new fiscal relationship, the Department is offering 10-Year Grants with reduced reporting requirements for eligible First Nations. Please visit the New Fiscal Relationship webpage for a list of the Data Collection Instruments required for First Nation recipients under the 10-Year Grant.

Notice:

For previous years' form templates, please contact Forms Services formulaires-forms@aadnc-aandc.gc.ca or your regional office.

Note:

If you are having difficulty accessing a PDF document, please visit our Help page.

Program Reporting Forms – Data Collection Instruments (DCIs) 2020-2021

DCI Number DCI title Subject Area
DCI# 41772 Federal Interlocutor Contribution Program Report
Aboriginal Peoples and Communities
DCI# 1323248 Basic Organizational Capacity Program Annual Report
Aboriginal Partnerships/Tools for Governance
DCI# 3842730 Funding for Negotiations and Implementing Bodies Under Special Claims
Acts, Agreements and Treaties
DCI# 471935 Lands and Economic Development Services Program (LEDSP) - Planned Activities and Report
Lands and Economic Development
DCI# 472939 Lands and Economic Development Programs - Project Status Report
Lands and Economic Development
DCI# 10067812 Reserve Lands and Environment Management Program (RLEMP) - Activity Report
Lands and Economic Development
DCI# 41840 Northern Affairs Organization - Activities and Expenditures Report
Northern Affairs Organization
DCI# 7914452 Northern Contaminated Sites Program Reports
Northern Affairs Organization
DCI# 7914464 Nutrition North Canada (NNC) Report
Northern Affairs Organization
DCI# 51373868 Northern Participant Funding Program - Activity Report
Northern Affairs Organization
DCI# 432405 New Paths for Education Project Report - Data Field List (In Progress)
Education
DCI# 434342 First Nations and Inuit Youth Employment Strategy - Youth Evaluation - Data Field List (In Progress)
Education
DCI# 434111 Post-Secondary Partnerships Program Report - Data Field List (In Progress)
Education
DCI# 434352 First Nations and Inuit Youth Employment Strategy (FNIYES) Report and corresponding FNIYES Youth Evaluations - Data Field List (In Progress)
Education
DCI# 461821 Invoices for Educational Services - Data Field List
Education
DCI# 462572 Nominal Roll Student and Education Staff Census Report - Data Field List (In Progress)
New Fiscal Relationship
DCI# 462572 Nominal Roll Student and Education Staff Census Report - Data Field List (In Progress)
Education
DCI# 471989 High-Cost Special Education Program Report - Data Field List
Education
DCI# 515786 Cultural Education Centres Program Report - Data Field List
Education
DCI# 1770281 Education Partnerships Program Report - Data Field List (In Progress)
Education
DCI# 4016769 Annual Register of Post-Secondary Education Students - Data Field List (In Progress)
New Fiscal Relationship
DCI# 4016769 Annual Register of Post-Secondary Education Students - Data Field List (In Progress)
Education
DCI# 33322740 First Nation Elementary and Secondary Educational Advancement Report - Data Field List (In Progress)
New Fiscal Relationship
DCI# 33322740 First Nation Elementary and Secondary Educational Advancement Report - Data Field List (In Progress)
Education
DCI# 45901064 Inuit Post-Secondary Education Report - Data Field List (In Progress)
Education
DCI# 45904390 Métis Nation Post-Secondary Education Report - Data Field List (In Progress)
Education
DCI# 41784 Employee Benefits Report
Governance
DCI# 41701 Community Infrastructure and Housing Annual Report
Infrastructure and Housing
DCI# 460649 Asset Condition Reporting System (ACRS) Projects Annual Report
Infrastructure and Housing
DCI# 460671 Capital Projects Report
Infrastructure and Housing
DCI# 460674 First Nations Infrastructure Investment Plan - Annual Report
Infrastructure and Housing
DCI# 455897 Income Assistance Report

The Department has decided to continue to delay the implementation of DCI# 455897. However, if you used this report in 2019-2020, you have the option to use the 2020-2021 version.
Social Programs
DCI# 455897A Income Assistance Report (preferred)

While the transition to the updated DCI# 455897 is ongoing, please report using the 2020-2021 version of DCI# 455897A.
Social Programs
DCI# 455917 Child and Family Services Maintenance Report
Social Programs
DCI# 455937 Assisted Living Report
Social Programs
DCI# 455955 Family Violence Shelter and Prevention Project Annual Report
Social Programs
DCI# 1208367 First Nations Child and Family Services Annual Final Report
Social Programs
DCI# 10832609 First Nations Child and Family Services Prevention Report - Data Field List
Social Programs
DCI# 10868729 Urban Programming for Indigenous Peoples Report (In Progress)
Social Programs
DCI# 50944276 Community Well-Being and Jurisdiction Initiatives Reporting Tool - Data Field List
Social Programs
DCI# 33315098 New Fiscal Relationship - Grant Results Report
New Fiscal Relationship
DCI# 4548549 Activities and Expenditures Report
Various Programs
DCI# 5677661 Tribal Council Consolidated Report
Various Programs
DCI# HC-P001 Annual Report for Block Funding Model
First Nations and Inuit Health Branch
DCI# HC-P003 Non-Insured Health Benefits (NIHB) Interim Report on Program Expenditures
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P005 Project Annual Report
First Nations and Inuit Health Branch
DCI# HC-P006 Indian Residential Schools (IRS)
Resolution Health Support Program (RHSP)
Resolution Health Support Worker (RHSW) Activity Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P008 National Native Alcohol and Drug Abuse Program (NNADAP) Treatment Centre Annual Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P009 National Youth Solvent Abuse Program (NYSAP) Treatment Centre Annual Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P011 Nutrition North Canada (NNC) - Health Canada Nutrition Education Initiatives Annual Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P012 Children's Oral Health Initiative (COHI) and Oral Health Professional Form Submission
First Nations and Inuit Primary Care
DCI# HC-P013 Indian Residential Schools (IRS) Resolution Health Support Program (RHSP) Cultural Support Provider Activity Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P016 Home and Community Care Annual Report
First Nations and Inuit Primary Care
DCI# HC-P018 Capital Facilities Operation and Maintenance (CF-O&M) Annual Report
First Nations and Inuit Health System Capacity
DCI# HC-P019 Security Services Annual Report
First Nations and Inuit Health System Capacity
DCI# HC-P020 Capital Design and/or Construction and/or Special Projects Annual Report for Set
First Nations and Inuit Health System Capacity
DCI# HC-P021 Capital Design and/or Construction Progress Report for Flexible
First Nations and Inuit Health System Capacity
DCI# HC-P022 Health Services Integration Fund (HSIF) Annual Project Report
First Nations and Inuit Health System Transformation
DCI# HC-P025 eHealth Program (e-Health) Year-End Report
First Nations and Inuit Health System Transformation
DCI# HC-P027 Non-Insured Health Benefits (NIHB) Pharmacy Benefits (PB) Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P028 First Nations and Inuit Services Accreditation (ACC) Annual Report
First Nations and Inuit Health System Capacity
DCI# HC-P029 Non-Insured Health Benefits (NIHB) Medical Supplies and Equipment (MSE) Benefit Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P030 Non-Insured Health Benefits (NIHB) Dental Care Benefits (DCB) Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P031 Aboriginal Health Human Resources Initiative Community-Based Worker and Health Manager Training Annual Report
First Nations and Inuit Health System Capacity
DCI# HC-P032 Non-Insured Health Benefits (NIHB) Medical Transportation (MT) Benefit Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P033 Capital Design Quarterly Expenditure Report for Set
First Nations and Inuit Health System Capacity
DCI# HC-P034 Non-Insured Health Benefits (NIHB) Community Dental Benefits (CDB) Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P035 Capital Construction Quarterly Expenditure Report for Set
First Nations and Inuit Health System Capacity
DCI# HC-P036 Environmental Public Health Reporting Requirements for Environmental Public Health Officers and Community-Based Drinking Water Monitors
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P038 Capital Special Project Quarterly Expenditure Report
First Nations and Inuit Health System Capacity
DCI# HC-P040 Non-Insured Health Benefits (NIHB) Visiting Health Care Professional Services (VPS) Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P041 Non-Insured Health Benefits (NIHB) Vision Care (VC) Benefit Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P042 Non-Insured Health Benefits (NIHB) Mental Health Counselling (MHC) Benefit Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P044 Non-Insured Health Benefits (NIHB) Community Dental Benefits, Dental Services Daily Record Template (DSDRT) Report - SK
Regional Variations - Saskatchewan
DCI# HC-P045 Non-Insured Health Benefits (NIHB) Medical Transportation Trip Logs - SK
Regional Variations - Saskatchewan
DCI# HC-P046 Non-Insured Health Benefits (NIHB) Management and Support Activity Report - SK
Regional Variations - Saskatchewan
DCI# HC-P048 Non-Insured Health Benefits (NIHB) Medical Transportation Activity Report - Provider Travel - SK
Regional Variations - Saskatchewan
DCI# HC-P049 National Native Alcohol and Drug Abuse Program (NNADAP) Prescription Drug Abuse Annual Report - ON
Regional Variations - Ontario
DCI# HC-P049 National Native Alcohol and Drug Abuse Program (NNADAP) Prescription Drug Abuse Annual Report - QC
Regional Variations - Quebec
DCI# HC-P051 Non-Insured Health Benefits (NIHB) After Hours Medical Transportation Activity Report - SK
Regional Variations - Saskatchewan
DCI# HC-P052 Non-Insured Health Benefits (NIHB) Spruce Lodge Activity Report and Trip Logs - SK
Regional Variations - Saskatchewan
DCI# HC-P055 Health Research and Engagement Data Collection Annual Report - ON
Regional Variations - Ontario
DCI# HC-P057 Non-Insured Health Benefits (NIHB) - Dental Benefit Coordination Report - ON
Regional Variations - Ontario
DCI# HC-P059 Non-Insured Health Benefits (NIHB) - Vision Care Coordination Report - ON
Regional Variations - Ontario
DCI# HC-P060 Northern Outcome Reporting Template for Health - North
Regional Variations - Northern
DCI# HC-P063 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Medical Supplies and Equipment Monthly Financial Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P064 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Medical Supplies & Equipment Program Activity Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P065 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Medical Supplies & Equipment Annual Financial Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P066 Non-Insured Health Benefits (NIHB) Program Management & Support Monthly Financial Report - NR
Regional Variations - Northern
DCI# HC-P067 Non-Insured Health Benefits (NIHB) Program Management & Support Activity Report - NR
Regional Variations - Northern
DCI# HC-P068 Non-Insured Health Benefits (NIHB) Program Management & Support Annual Financial Report - NR
Regional Variations - Northern
DCI# HC-P069 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Medical Transportation Monthly Financial Report - NR
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P070 Non-Insured Health Benefits (NIHB) - Medical Transportation Activity Report - NR
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P070 Non-Insured Health Benefits (NIHB) - Medical Transportation Activity Report - NR
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P071 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Medical Transportation Annual Financial Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P072 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Dental Provider Travel Monthly Financial Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P073 Non-Insured Health Benefits (NIHB) Dental Provider Travel Activity Report - NR
Regional Variations - Northern
DCI# HC-P074 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Dental Provider Travel Annual Financial Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P076 Home and Community Care Aboriginal Diabetes Initiative (ADI) Training for Nurses - Yukon
Regional Variations - Northern
DCI# HC-P077 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Vision Provider Travel and Vision Eyewear Monthly Financial Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P078 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Vision Provider Travel and Vision Eyewear Annual Financial Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P079 Non-Insured Health Benefits (NIHB) Vision Provider Travel Activity Report - NR
Regional Variations - Northern
DCI# HC-P080 Health Consultation and Liaison Annual Report - NR
Regional Variations - Northern
DCI# HC-P082 Non-Insured Health Benefits (NIHB) Government of Northwest Territories (GNWT) Vision Care Eyewear Activity Report
Regional Variations - Northern - Government of Northwest Territories - NIHB
DCI# HC-P083 Non-Insured Health Benefits (NIHB) Government of Nunavut (GN) Vision Care Eyewear Activity Report
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P086 Community Based Reporting Template (CBRT)
First Nations and Inuit Health Branch
DCI# HC-P087 Health Research and Engagement Annual Report
First Nations and Inuit Health System Capacity
DCI# HC-P088 Non-Insured Health Benefits (NIHB) Government of Nunavut (GN) Dental Provider Travel Monthly Financial Report
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P089 Non-Insured Health Benefits (NIHB) Government of Nunavut (GN) Dental Provider Travel Annual Financial Report
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P090 Non-Insured Health Benefits (NIHB) Government of Nunavut (GN) Medical Transportation Monthly Financial Report
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P091 Non-Insured Health Benefits (NIHB) Government of Nunavut (GN) Medical Transportation Annual Financial Report
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P092 Non-Insured Health Benefits (NIHB) Government of Nunavut (GN) Vision Provider Travel and Vision Eyewear Monthly Financial Report
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P093 Non-Insured Health Benefits (NIHB) Government of Nunavut (GN) Vision Provider Travel and Vision Eyewear Annual Financial Report
Regional Variations - Northern - Government of Nunavut - NIHB
DCI# HC-P095-1 Non-Insured Health Benefits (NIHB) Mental Health - Victims of Violence
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P101 National Anti-Drug Strategy (NADS) Prescription Drug Abuse (PDA) Crisis Intervention Team - MB
Regional Variations - Manitoba
DCI# HC-P102 KO eHealth Service Annual Report - ON
Regional Variations - Ontario
DCI# HC-P103 Drug Distribution Program Annual Report - QC
Regional Variations - Quebec
DCI# HC-P104 Annual Report for Cree and Inuit Organizations under the Executive Council Act of Quebec - QC
Regional Variations - Quebec
DCI# HC-P109 eHealth - ICT Replacement Annual Report - SK
Regional Variations - Saskatchewan
DCI# HC-P111 Jordan's Principle – Service Delivery, Annual Report
First Nations and Inuit Primary Care
DCI# HC-P113 Jordan's Principle – Service Coordination, Annual Report
First Nations and Inuit Primary Care
DCI# HC-P117 Mental Wellness – Immediate Support & Help Line Services – Annual Program Activity Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P119 Home and Community Care Coordination- Annual Activity Report – AT
Regional Variations - Atlantic
DCI# HC-P121 Non-Insured Health Benefits (NIHB) Mental Health Counselling/Healing By Traditional Healer Services Program Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P124 Performance Report for the Nunavut Wellness Agreement
Regional Variations - Northern
DCI# HC-P128 Midwifery Development Funding - Annual Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P129 Brighter Futures (BF) - Health and Cultural Support Services (HCCS) for Missing and Murdered Indigenous Women and Girls (MMIWG) Activity Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P130 Midwifery Demonstration Project Funding - Annual Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P131 Non-Insured Health Benefits (NIHB) Navigator Activity Report
Supplementary Health Benefits for First Nations and Inuit
DCI# HC-P132 Clinical Client Care Program
First Nations and Inuit Public Health Protection
DCI# HC-P133 Mental Wellness Program Annual Report
First Nations and Inuit Population Health and Wellness Programs
DCI# HC-P134 Health Transformation Annual Report
Regional Variations
DCI# HC-P135 Inuit Child First Initiative - Service Delivery, Annual Report
First Nations and Inuit Primary Care

2019-2020 – Program Reporting Forms – Data Collection Instruments (DCIs)

Show all or hide all

Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.

Acts, Agreements, and Treaties

Education

IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Governance

Infrastructure and Housing

Lands and Economic Development

New Fiscal Relationship

The list below reflects the Data Collection Instruments (DCIs) required for First Nation recipients under the 10-Year Grant:

Grant recipients will also be required to remit three education DCIs which will be retained in the Education Information System. The list below is the name of these three DCIs. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Note: Grant recipients are required to provide additional documents to maintain grant eligibility and for mutual accountability. Please refer to the New Fiscal Relationship – 10-Year Grant Web page for additional information on reporting for recipients under the new grant.

Northern Affairs Organization

Social Programs


  • Income Assistance Report (DCI# 455897A or DCI# 455897)

    IMPORTANT UPDATE: The Department has decided to delay the implementation of the 2019-2020 Data Collection Instrument (DCI# 455897) to provide more time to facilitate a smoother transition, confirm its alignment with improvements to the Program, and respond to requests from some First Nations to delay its implementation.

    While the transition to the updated data collection instrument (DCI# 455897) is ongoing, please report using Income Assistance Report DCI# 455897A. Also, if you have already started using the current 2019-2020 Income Assistance Data Collection Instrument (DCI# 455897), you have the option to submit it for reporting.

    Should you require training to report or have any questions on this change, please contact your Regional offices.

Various Programs

2018-2019 – Program Reporting Forms – Data Collection Instruments (DCIs)

Show all or hide all

Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.

Acts, Agreements, Treaties

Education

IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Governance

Infrastructure and Housing

Lands and Economic Development

Northern Affairs Organization

Social Programs

Various Programs

For any questions regarding reporting requirements and their submission to the Department, please contact the appropriate regional office.

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