Info Source: Sources of Federal Government and Employee Information for Indigenous Services Canada

Table of contents

Introduction

This document is the new and current version of the department's information holdings. It represents the 2020-21 ISC Departmental Results Framework & program inventory.

Please note that all of Health Canada's information on First Nations and Inuit Health Branch (FNIHB) programs and information holdings have been transferred to this department.

Info Source is a Source of Federal Government and Employee Information holdings. It provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

Background

The Indigenous Services Canada (ISC) mandate is to work with First Nations, Inuit and Métis to improve access to high-quality services; improve well-being in Indigenous communities across Canada; and support Indigenous peoples in assuming control of the delivery of services at the pace and in the ways they choose.

ISC was first established by Order–in-Council (P.C. 2017-79) on November 30, 2017. The Budget Implementation Act of 2019 dissolved the Department of Indian Affairs and Northern Development (Indian Act) and formally established the Department of Indigenous Services with the enactment of the Department of Indigenous Services Act on July 15, 2019.

ISC is 1 of the 2 federal departments that are primarily responsible for meeting the Government of Canada's obligations and commitments to First Nations, Inuit and Métis, and for fulfilling the federal government's constitutional responsibilities in the North. ISC's overall mandate and wide-ranging responsibilities are shaped by centuries of history and unique demographic and geographic challenges. ISC's programs and services, representing a majority of its spending, are delivered through partnerships with Indigenous communities and federal-provincial or federal-territorial agreements.

ISC's mandate derives from the Department of Indigenous Services Act, the Department of Indian Affairs and Northern Development Act, the Indian Act and from a number of recent statutes designed to provide Indigenous peoples with powers beyond the Indian Act, such as the First Nations Land Management Act and the First Nations Jurisdiction Over Education in British Columbia Act; as well as more specific statutes enabling modern treaties and self-government agreements, such as the Maanulth First Nations Final Agreement Act (S.C. 2009, c.18) and the Eeyou Marine Region Land Claims Agreement Act (S.C. 2011, c.20).

Core responsibility 1: Services and benefits to individuals

These services and benefits are mainly delivered directly to Indigenous peoples by the department. They include, among other services and benefits, individual First Nations and Inuit clinical care and health–related benefits such as pharmacy, dental and vision care. The department is also responsible for determining individuals' entitlement to Indian registration and for the issuance of various proofs of registration, including the Secure Certificate of Indian Status (SCIS), which can be used to access various programs and services.

Departmental result 1

Quality and timely services are delivered directly to Indigenous peoples

  • percentage of First Nations adults who rate the quality of health care services delivered in their community as good or excellent
  • percentage of prior approval requests for medication coverage completed within 24 hours
  • percentage of eligible First Nations and Inuit individuals who received at least1non-insured health benefit in a year
  • percentage of eligible applicants issued a Secure Certificates of Indian Status within 16 weeks from the application date

Departmental result 2

Health services delivered to Indigenous peoples contribute to improved health outcomes

  • percentage of First Nations and Inuit adults who reported being in very good or excellent health

Program inventory

Supplementary Health Benefits

Program description

The Non-Insured Health Benefits (NIHB) program provides registered First Nations and Inuit individuals recognized by a land claims organization residents in Canada with a range of medically necessary health-related goods and services, when these benefits are not otherwise covered through private of provincial or territorial health insurance plans or social programs. NIHB program benefits include: prescription drugs and over-the-counter medications, dental and vision care, medical supplies and equipment, mental health counselling and transportation to access medically required health services not available on-reserve or in the community of residence.

These goods and services are delivered to clients directly by private sector providers such as pharmacists and dentists, with benefit claims being submitted for approval and payment by providers or clients to Indigenous Services Canada, or to First Nations or Inuit communities. organizations or territorial governments administering the program under a funding agreement. The program objective is to provide benefits in a manner that contributes to the improved health status of First Nations and Inuit individuals. This program uses funding from the following transfer payment: First Nations and Inuit Supplementary Health Benefits.

First Nations and Inuit Supplementary Health Benefits

Description: Records are kept to support claims processing and payment of eligible benefits for eligible NIHB clients, and to enrol providers for direct billing to the program. The extent of personal information collected by Indigenous Services Canada may be more limited where the delivery of program benefits is by a community under contribution agreement. Other records are for policy development, contracting, management of grants and contributions and program reporting.

Document types: Documents to support claims adjudication, such as the decision making and payment of benefits claims made by clients or providers, including prescriptions, receipts, medical justification.

Program administrative documents include contribution agreements, report submissions, correspondence, presentations, agreements with service providers, statistical data and analytical reports, Program policies, benefit lists, committee materials (agendas, reports and minutes), briefing notes, educational and outreach documentation.

Record number: ISC FNIHB 005

Health Information and Claims Processing

Description: This bank contains information on health benefit claims for prescription and over-the-counter medications, dental, medical supplies and equipment, vision care and mental health counselling and related appeals. Information on health services providers such as address, licensing, direct deposit information is collected in order to enroll them as providers, to validate eligibility of claim, and to adjudicate and pay claims. During the prior approval or predetermination and claims payment processes, information collected includes the client's name and date of birth and NIHB client identification, which is confirmed against status verification information (see ISC PPU 017), as well as the health services provider. Claim specific information required to adjudicate and pay the claim includes details of the item requested including cost, prescriber and provider details, and may include receipts or invoices, medical justification (where required), coordination of benefits information (payments made by other plans), and the client's address and direct deposit information (when it is included as part of the claim documentation submitted). Additional information may be provided by a client in support of an appeal.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information from this bank must provide their first and last names, date of birth, 10 digit registration number or Inuit "N number" to identify themselves. Where benefits for the client are not managed by Indigenous Services Canada, the client will be referred to another organization to make a request for information. Claims information in this bank is also available to clients via a self-service secure client account (nihb.express-scripts.ca).

Class of individuals: All persons who are or have been eligible for the NIHB program (registered First Nations and recognized Inuit); health care providers (e.g. pharmacists or dentists) enrolled with the program; as well as prescribers of certain items (e.g. prescribing physician for prescription medications). For some eligible individuals, claims processing is provided under an alternative arrangement and Indigenous Services Canada does not have such claims information.

Purpose: The purpose of this bank is to support processing of health benefit claims, to make payments and to support appeals. Limited information may also be exchanged with providers to indicate eligibility (i.e. verifying that the client and benefit are eligible). Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: Information may be exchanged with benefit providers and prescribers to support client safety initiatives and compliance with Program policies. Information is used for Program management purposes including audit and claims verification. Non-identifying information may be used for research, statistics, planning and evaluation. Information on enrolled providers (contact information, experience information supplied by the provider) may be provided on request to support client access to services.

Retention and disposal standards: Under development.
RDA number: Under development
Related record number: ISC FNIHB 005
TBS registration: 20210010
Bank number: ISC PPU 016

Status verification

Description: This bank contains information used to confirm a client's eligibility for the NIHB program when a claim for health benefits is made. This information includes full name, sex and date of birth and a client identifier (see below), as well as a client's current eligibility date and eligibility status (i.e. if the client is eligible for an alternate program or under a Self-Government Agreement). This information is used during the claims adjudication process to verify client eligibility for benefits and for program management purposes including statistical reporting, planning and evaluation.

For First Nations, the client's registration/status number is used as the client identifier. This information is obtained from the Indian Registry System, and for recognized Inuit, from the Land Claim Organization or the Territorial Governments.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information from this bank must provide their first and last names, date of birth, Indian Status Number or Inuit "N number" to identify themselves.

Class of individuals: All persons who are or have been eligible for the NIHB program (registered First Nations or recognized Inuit).

Purpose: The purpose of this bank is to maintain a record of all individuals who are or have been eligible to receive benefits through the NIHB program. Information is imported into the systems used for Health Information and Claims Processing (ISC PPU 016) and Medical Transportation Benefits (ISC PPU 401). Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: Information is used internally for program management purposes including benefit eligibility to support claims adjudication; statistical reporting; planning; and evaluation. Information may be shared with other Indigenous Services Canada programs to help identify clients.

Retention and disposal standards: Records will be retained for 90 years after last entry on the file and then are destroyed.

RDA number: 2005/009
Related record number: ISC FNIHB 005
TBS registration: 20210011
Bank number: ISC PPU 017

Medical Transportation Benefits

Description: This bank contains information used to process transportation claims made by eligible NIHB clients to access medically necessary services that are not available in the client's community of residence. The information collected is used to confirm a client's eligibility as an NIHB client (see ISC PPU 017), and to process the benefit claim (trip origin or destination, travel dates, appointment details such as provider speciality, time and date of appointment, confirmation of appointment, justification for escort, client contact information and invoice information). Additional information may be provided by the client to support appeals. Such claims may be administered by Indigenous Services Canada, or by communities, organizations or territorial governments administering the benefit under contribution agreement. Where this benefit is administered by First Nations or Inuit organizations under a contribution agreement, more limited information may be provided to Indigenous Services Canada.

Class of individuals: All persons who are or have been eligible for the NIHB program (that is, registered First Nations and recognized Inuit) and have made claims. Information may be collected on the name or specialty of the health service provider where it is provided during the claims process. Information is collected on the travel, accommodations and meal service providers (name, location cost of service) as well as the name of any patient escorts.

Purpose: The personal information is used to support processing of benefit claims, to make payments and to support appeals. Personal information may be collected by or shared with a third party health authority for making travel arrangements, processing claims and payments to service providers for medical transportation. Where a First Nations, Inuit, or Third Party Health Authority such as Band or Tribal Council manages this benefit, in some cases, these organizations may access the information of their NIHB-eligible members in order to determine eligibility for this benefit, and may enter claims information directly into Indigenous Services Canada systems. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: Information may be used for statistical analysis such as benefit utilization.

Retention and disposal standards: Retained a minimum of 11 years, and then reviewed for possible transfer to Library and Archives Canada.

RDA number: 2005/009
Related record number: ISC FNIHB 005
TBS registration: 20210012
Bank number: ISC PPU 401

Clinical and client care

Program description

The clinical and client care program is delivered by a collaborative health care team, predominantly nurse led, providing integrated and accessible health and oral health care services that include assessment, diagnostic, curative, and rehabilitative services for urgent and non-urgent care. Key services supporting program delivery include:

  • triage, emergency resuscitation and stabilization, emergency ambulatory care, and outpatient non urgent services
  • coordinated and integrated care and referral to appropriate provincial secondary and tertiary levels of care outside the community
  • in some communities, physician visits and hospital in patient, ambulatory, and emergency services

The program objective is to provide clinical and client care services to First Nations individuals, families and communities. This program uses funding from the following transfer payment: First Nations and Inuit Primary Health Care.

First Nations and Inuit clinical and client care

Description: Includes records related to essential health and dental care services directed towards First Nations and Inuit individuals, families and communities living primarily in remote and isolated communities. Clinical and client care services include assessment, diagnostic, curative, and rehabilitative services for urgent and non-urgent care. The continuum of clinical and client care is inclusive of health promotion and disease prevention services at the individual and family level. Records may include documentation related to:

  • triage, emergency resuscitation and stabilization, emergency ambulatory care, and out-patient non-urgent services
  • coordinated and integrated care and referral to appropriate provincial secondary and tertiary levels of care outside the community
  • in some First Nations communities, physician visits and hospital in-patient care, ambulatory and emergency services

Document types: medical records, admission and discharge records, immunization records, dental records, lab and other test results, diagnostic service reports, requisitions, physician and nursing notes, patient orders, counselling notes, x-rays, photos, operating room reports, treatment plans, health assessments, social service records, reports, grants and contribution proposals, agreements and report submissions, correspondence, presentations, briefing notes, contracts with collaborators, strategic policy advice, information sharing agreements, fact sheets, professional practice guidelines, committee agenda, minutes, educational and outreach documentation.

Record number: ISC FNIHB 030

Clinical and client care

Description: This bank describes information that is related to individuals who receive and provide primary care and treatment such as assessment, diagnostic, curative and rehabilitative services through Indigenous Services Canada. The personal information may include Name, contact, biographical, and biometric information, date and place of birth, date and place of death, identification numbers (e.g. provincial health number, band number, etc.), physical attributes and detailed medical and treatment information including: observations, views and opinions, diagnosis, prescriptions, immunizations, metrics such as heart rate and blood pressure.

Class of individuals: First Nations, Inuit and other individuals who obtain health services from Indigenous Services Canada on reserve or at a health facility for First Nations or Inuit; health care providers who provide the services.

Purpose: The personal information is used in the provision of urgent and non-urgent health services including treatment, laboratory and other investigations, referrals and consultations with other health care providers, and to record and audit the steps taken by health care providers for the provision of care and treatment to patients. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: The information may be used or disclosed for the following purposes:

  • information may be disclosed between nursing stations, hospitals, and health centers in which Indigenous Services Canada provides health services, to health facilities, health centers and treatment centers providing health services to clients, to clients' physicians or primary care providers for continuity of care; to provincial, territorial and municipal public health bodies and associations for public health purposes
  • to social agencies and child welfare authorities for the individual's protection
  • to the coroner when certain information relating to a deceased is necessary for the purposes of investigating a cause of death
  • to provincial medical insurance plans for payment of services.

Personal information may be disclosed to health professional regulatory bodies, regional health authorities under a contribution agreement, and healthcare placement agencies under contract with Indigenous Services Canada, for quality assurance purposes. Information relating to audit and quality assurance may be disclosed to affected individuals and may be described in Healthcare Practitioner Practice Reviews (ISC PPU 022), Communicable Disease Control and Management (ISC PPU 023) and Home and Community Care (ISC PPU 019). Aggregate data may be used for program management including surveillance, statistical reporting, quality assurance, planning and evaluation.

Retention and disposal standards: Under development
RDA number: 2005/009
Related class of record number: ISC FNIHB 030
TBS registration: 20210013
Bank number: ISC PPU 014

Community Oral Health services

Program description

The objective of the Community Oral Health services, which includes Children's Oral Health Initiative and dental therapy services, is to address the oral health needs and reducing oral health disparities experienced by First Nations and Inuit individuals across their lifespan. Health Branch's programs and services have been developed to facilitate access to oral health care services for First Nations and Inuit communities. The target populations for Community Oral Health services include all populations living within First Nations and Inuit communities. Community Oral Health services support culturally appropriate community-based programs, services, initiatives, and strategies related to oral health. The range of services include prevention and health promotion, outreach and home visiting, treatment and referrals. Community Oral Health services, in collaboration with other programs such as the Aboriginal Health Start On Reserve and Maternal Child Health facilitate knowledge transfer through health promotion activities such as tooth brushing programs. Community Oral Health services also collaborates with other professionals within the communities such as nurses, school teachers and directors to promote the importance of healthy practices to approach oral health as integral to holistic health. The program will assist communities in achieving a continuum of care while harmonizing our approach as a Branch to oral health service delivery.

First Nations and Inuit clinical and client care

Description: Includes records related to essential health and dental care services directed towards First Nations and Inuit individuals, families and communities living primarily in remote and isolated communities. Clinical and client care services include assessment, diagnostic, curative, and rehabilitative services for urgent and non-urgent care. The continuum of clinical and client care is inclusive of health promotion and disease prevention services at the individual and family level.

Records may include documentation related to:

  • triage, emergency resuscitation and stabilization, emergency ambulatory care, and out-patient non-urgent services
  • coordinated and integrated care and referral to appropriate provincial secondary and tertiary levels of care outside the community
  • in some First Nations communities, physician visits and hospital in-patient care, ambulatory and emergency services

Document types: medical records, admission and discharge records, immunization records, dental records, lab and other test results, diagnostic service reports, requisitions, physician and nursing notes, patient orders, counselling notes, x-rays, photos, operating room reports, treatment plans, health assessments, social service records, reports, grants and contribution proposals, agreements and report submissions, correspondence, presentations, briefing notes, contracts with collaborators, strategic policy advice, information sharing agreements, fact sheets, professional practice guidelines, committee agenda,, minutes, educational and outreach documentation.

Record number: ISC FNIHB 030

Community Oral Health services

Description: This bank describes information related to oral health promotion, prevention and treatment of oral disease through the Children's Oral Health initiative for people living in First Nations and in Inuit communities. Personal information may include name, contact information, date of birth, gender, identification numbers (e.g. provincial health number, band number, provider number etc.), medical and dental information, signature, parent or guardian information, profession, and service delivery location.

Class of individuals: Pregnant women, primary caregivers, and children under the age of 8 years, who obtain oral health services on reserve and in Inuit communities, as well as oral health care providers who provide the oral health care services.

Purpose: The personal information is used to deliver oral health services including prevention of dental disease and promotion of good oral health practices under the Children's Oral Health Initiative. Provider related personal information may be used for follow-up and accountability purposes. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: Personal information is used for planning, audit, quality assurance, program evaluation, monitoring, health surveillance, statistical analysis, reporting to senior management, and to determine completion rates. Personal information may be disclosed to interpreters while providing services, to other oral health and health providers for referrals for treatment outside the initial provider's scope of practice and to provincial licensing bodies for quality assurance purposes. Some information may be compared with information in the Status Verification System (refer to ISC PPU 017 Status Verification) to verify identity for statistical purposes. Personal information may be matched with dental claim information in the Health Information and Claims Processing System for program evaluation purposes (refer to ISC PPU 016 Health Information and Claims Processing).

Retention and disposal standards: Under development
RDA number: 2015/022
Related class of record number ISC FNIHB 005 and ISC FNIHB 030
TBS registration: 20210014
Bank number: ISC PPU 008

Dental therapy

Description: This bank describes information related to dental therapy services for people living in First Nations and in Inuit communities.

Personal information may include name, contact information, date of birth, gender, identification numbers (e.g. provincial health number, band number, provider number etc.), parent or guardian information, signature, medical and dental information, and service delivery location.

Class of individuals: First Nations, Inuit and other individuals, who obtain oral health services in First Nations and in Inuit communities; and dental therapists who provide the oral health care services.

Purpose: The personal information is used to deliver dental therapy services, including diagnosis, prevention, treatment and follow-up. Provider related personal information may be used for follow-up and accountability purposes. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: Personal information is used for planning, audit, quality assurance, program evaluation, monitoring, health surveillance, statistical analysis, reporting to senior management, and to determine completion rates. Personal information may be disclosed to interpreters while providing services, to other oral health and health providers for referrals for treatment outside the initial provider's scope of practice and to provincial licensing bodies for quality assurance purposes. Some information may be compared with information in the Status Verification System (refer to ISC PPU 017 Status Verification) to verify identity for statistical purposes. Personal information may be shared with the Children's Oral Health Initiative (refer to ISC PPU 008 Children's Oral Health Initiative (COHI) Services) for program evaluation.

Retention and disposal standards: Under development
RDA number: 2015/022
Related class of record number ISC FNIHB 015 and ISC FNIHB
TBS registration: 20210015
Bank number: ISC PPU 009

Individual Affairs (RO), Includes Treaty Annuities

Program description

The First Nations Individual Affairs program is the lead program for the government's legislative and administrative responsibilities for registration, membership, status cards, individual trust moneys, estates, band moneys and treaty annuity payments. The work of the program is diverse and comprehensive, including supporting the Indian Registrar, issuing registration documents such as:

  • the Secure Certificate of Indian Status, Letters of Authority, Letters of Confirmation, the Temporary Certificate of Registration Document (TCRD), documents relating to genealogy, issuing treaty annuity payments, administering estates as provided for under the Indian Act, and providing access to moneys held in trust by Canada on behalf of First Nation individuals.

The program also contributes to the government's legislative and administrative responsibilities for management and administration of moneys held in trust for First Nation bands. The expected outcome of the program is quality and timely services are delivered directly to Indigenous peoples. The Program contributes to the Services and Benefits to Individuals Core Responsibility. The rights of individuals are supported through direct client services to determine eligibility for registration under the Indian Act and responding to requests for access to treaty annuities, and in certain instances, moneys held in trust by Canada on behalf of First Nation individuals. The Program maintains a current and accurate Indian Register and issues proof of registration which identifies those eligible to receive programs and services. The Program also ensures that the Government's responsibilities for estates management under the Indian Act are met.

First Nations Individual Affairs

This program contributes to ensuring federal stewardship of the legislative and administrative responsibilities of the federal government pertaining to registration, membership, status cards and estates. Results are achieved through direct client services and partnerships with First Nations to determine eligibility for registration under the Indian Act; issuing proof of registration documents, such as the Secure Certificate of Indian Status, Letters of Authority, Letters of Confirmation, the Temporary Certificate of Registration Document (TCRD), documents relating to genealogy, and administering estates under the Indian Act. Through client-centric service delivery, the sound administration of individual affairs contributes to the well-being of First Nation individuals, families and communities.

Registration and membership

The Indian Act requires ISC to maintain the Indian Register, determine entitlement to Indian registration and maintain departmentally controlled Band lists. Through direct client services and partnerships with First Nations, the sub-program seeks to register all those eligible pursuant to sections 5-7 of the Indian Act, and also issue proof of registration documents, such as the Secure Certificate of Indian Status, which identify those eligible to receive key programs and services available to registered Indians, as well as issuing Letters of Authority, Letters of Confirmation, the Temporary Certificate of Registration Document (TCRD), and documents relating to genealogy. Indian Registration Administrators have specific authorities delegated to them through the Indian Registrar to work on behalf of ISC to support registration and activities related to issuing status cards. A current and accurate Indian Register and issuance of the Secure Certificate of Indian Status are fundamental to the effective and accountable delivery of federal programs and services for eligible users.

Indian Registration and Band Membership

Description: Includes records required in order to determine an individual's entitlement to registration and band membership for those bands that have not assumed control of their membership under Section 11 of the Indian Act, including records of transfer of control of band membership to Indian bands; amalgamation of 2 or more First Nation bands to form a single band; division of existing bands into 2 or more bands; constitution of new bands from registered Indians and/or members of existing bands; and issuance of Certificates of Indian Status and the Secure Certificate of Indian Status.

Note: The name of the band concerned should be included with each request. Formerly Record number CIRNAC RIA 121

Document types: Documents provided by individuals, which verify the applicant's identification, including original birth documents, scanned photocopies of adoptions, marriages, divorces, deaths, and name changing documents; documents in support of transfers between bands such as band council resolutions and releases; band membership rules and records access requests.

Record number: ISC RO 121

Indian Genealogy

Description: Includes records of treaty and interest distribution payments made to registered Indians. Depending on the treaty, the earliest records available will range from 1850 to the early 1900s. As well, the bank contains Indian Agent census lists for a number of Bands in British Columbia as well as "posted list" elsewhere in Canada prepared in advance of the 1951 Indian Act.

Note: Formerly related to Record number CIRNAC RIA 121.

Class of individuals: Personal information on all persons who are or were treaty Indians, as well as some persons who are or were members of non-treaty bands.

Purpose: The treaty and interest distribution pay lists were compiled to record proof of payments to individuals. The census lists were compiled to record the members of the bands.

Consistent uses: Supporting the compilation of genealogies, permitting the production of lists of past band chiefs and councilors, assisting federal and provincial governments and individuals in the establishment of ages for purposes such as the procurement of old age security payments, delayed birth registration and passports, supporting litigation and claims research, providing proof of Indian ancestry, and assisting in the identification of heirs to deceased estates.

Retention and disposal standards: Records are retained indefinitely.
RDA number: 96/006
Related Record number: ISC RO 121
TBS registration: 002716
Bank number: ISC PPU 220

Indian Register and Departmentally Administered Band Lists

Description: This bank describes information that is related to the Indian Register and departmentally administered band lists, as well as paper and electronic files pertaining to applications for registration. The personal information may include name, contact information, biographical information, date of birth, date of death, place of birth, signature and photographs of individuals to include on the card, adoption information.

Note: Formerly related to record number CIRNAC RIA 121.

Class of individuals: Registered Indians and Indian band members and individuals who have applied for registration under the Indian Act.

Purpose: The personal information is used to determine eligibility for the individuals to rights accorded to register Indians under federal legislation and to rights under treaties, and to verify entitlement to federal programs and services provided to registered Indians and maintain an official centralized record of all persons who are registered as Indians and as members of bands.

Consistent uses: The information may be used or disclosed for the following purposes: Used, under limited circumstances, by provincial governments for administering or enforcing provincial laws. Personal information may be shared with Health Canada to populate the Status Verification System for the purpose of confirming the eligibility of registered First Nation to receive Non-Insured Health Benefits; refer to HC PPU 017. Limited personal information may be shared with the Ontario Ministry of Natural Resources, British Columbia Ministry of Health Living and Sports, and the Métis Lands Settlement Registry of Alberta. Access to personal information may be shared with the Office of Indian Residential Schools Resolution of Canada, granting that Office access to personal information held by the Registrar to assist under the Indian Act.

Retention and disposal standards: Electronic records contained in the Indian Registry System (IRS) are preserved by ISC. Registration event reports and requests for information are retained for 60 years and preserved by ISC. Individual registration applications and case files are retained by the department for 30 years after case closed then transferred to the custody of Library and Archives Canada as archival records.

RDA number: 96/006
Related Record number: ISC RO 121
TBS registration: 005326
Bank number: ISC PPU 110

First Nations veterans

Description: ISC's past role in administering the year of the Veteran (2005) and supporting Veterans Affairs Canada on benefits pursuant to the First Nations Veterans Package (2002 – 2007).

Document types: National Round Table on First Nations' veterans, funding agreements with veterans' organizations, and Veterans Affairs Canada (conferences, committees, meetings, policy advice, correspondence, briefing notes, studies, reports, communications, public education and commemorative activities).

Note: No records associated with First Nations Veterans have been captured or generated since the activity became inactive in 2005.

Record number: ISC RO 060

Estates

This sub-program is mandated to ensure that the federal government's responsibilities, pursuant to sections 42 to 52 of the Indian Act, are met by developing policy and procedures, providing advice and appointing administrators for the management and administration of Indian estates (decedents, minors and dependent adults). The Information of individual estates is held in the secure Estate Reporting System (ERS).

Trust Moneys and Estates

Description: Includes records related to moneys held in the Consolidated Revenue Fund on behalf of First Nations and individuals, trust accounting information, per capita distributions, and moneys belonging to minors, dependent adults, adoptees, deceased individuals and absent or missing heirs.

Note: Formerly Record number CIRNAC RIA 300.

Document types: Includes correspondence, copies of wills, appointment of administrators, documents, death certificates, birth certificates, financial documents medical assessments and court orders.

Record number: ISC RO 300

Band Fund Accounts

Description: Includes information that is related to Band Fund Accounts administered under the First Nations Individual Affairs Program, using the Consolidated Revenue Funds and through trust accounts established outside the Consolidated Revenue Fund by First Nations. First Nation trust moneys are classified as capital moneys and revenue moneys and are held in separate sub-accounts of a band fund account for each band or in a trust account outside the CRF established by a First Nation. Personal information may include name, contact information, financial information, signature and other identification numbers.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the legal authority for those acting on behalf of an account holder or estate. Bank formerly called: Band Trust Funds and Trust Fund Suspense Accounts ISC PPU 120.

Class of individuals: First Nations.

Purpose: The personal information is used to account, manage and report First Nation trust moneys administered by ISC pursuant to the Indian Act and related acts and regulations. Personal information is collected pursuant to sections 4(3), 42-52 and 61-69 of the Indian Act, and the Indian Estates Regulations.

Consistent uses: The information may be used or disclosed for the following purposes: reporting to senior management and audit, evaluation, research, and/or statistical.

Retention and disposal standards: Records will be retained for 30 years from the date of issuance and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 96/006
Related Record number: ISC RO 300
TBS registration: 002525
Bank number: ISC PPU 121

Trust Fund Suspense Accounts

Description: This bank describes information that is related to Trust Fund Suspense Accounts administered under the Federal Administration of Reserve Land Program - Moneys on deposit in the Consolidated Revenue Funds and received by ISC pursuant to the administration of reserves, designated and surrendered lands, or properties relative to ISC's administration as prescribed by the Indian Act and related acts and regulations. Moneys are held in the Trust fund Suspense Accounts and are to be released to the Band Fund and/or Individual accounts pending resolution of specific conditions based on which the moneys are placed in these accounts, or returned to the payers as appropriate. The personal information may include name, contact information, financial information, other identification numbers and signature.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the legal authority for those acting on behalf of an account holder or estate. Bank formerly called: Band Trust Fund and Trust Fund Suspense Account ISC PPU 120.

Class of individuals: General public, First Nations or Inuit.

Purpose: The personal information is used to administer the Trust Moneys, Estates and Treaty Annuities program and the Federal Administration of Reserve Land program or activity.

Consistent uses: No consistent uses.

Retention and disposal standards: Records will be retained for 30 years from the date of issuance and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 96/006
Related Record number: ISC RO 300
TBS registration: 20120075
Bank number: ISC PPU 122

Individual Trust Fund Accounts

Description: Includes personal and financial information concerning accounts maintained for estates of deceased First Nation individuals, minors, missing or absent heirs, dependent adults and children adopted by non-First Nation individuals, where moneys are held in the Consolidated Revenue Fund until the account holders have the capacity to manage them or until such time as estates are settled.

Class of individuals: Eligible First Nation individuals.

Note: Formerly related to Record number CIRNAC RIA 300.

Purpose: This bank is maintained in the Trust and Lands Information Management System (TLIMS), within which personal and financial information specific to corresponding individual trust fund accounts are recorded. This bank is used for the accounting and reporting of moneys belonging to estates of registered First Nation individuals that are deceased, minors, missing or absent heirs, dependent adults and children adopted by non-registered First Nation individuals and which are administered by ISC pursuant to the Indian Act and related Acts and Regulations.

Consistent uses: No consistent uses.

Retention and disposal standards: Records are retained for 30 years from date of issuance and are then transferred to Library and Archives Canada for an indefinite retention period.

RDA number: 96/006
Related Record number: ISC RO 300
TBS registration: 002526
Bank number: ISC PPU 125

First Nations Estates

Description: This bank describes information that is related to minors, estates of individuals declared incapable of managing their own affairs according to the laws of the province in which he or she resides (dependent adults), and deceased individuals who were ordinarily resident on a reserve at the time of guardianship, incapacity and/or death. The personal information may include name, contact information, date of birth, date of death, financial information, physical attributes, place of death, signature and social insurance number (SIN).

Class of individuals: First Nations individuals residing/ordinarily resident on a reserve and may also include common-law partner, spouse, dependents, parents and relatives of the deceased, those declared incapable of managing their own affairs, minors, and appointed individuals.

Purpose: The personal information is to establish official records of First Nations estates. The bank is used in the administration of First Nations estates. Personal information is collected pursuant to sections 4.1, 4(3) and 42-52 of the Indian Act, and the Estates Regulations.

Consistent uses: Appointing administrators for the management and administration of estates and verification of information with other organizations, including data matching. The information may be used or disclosed for the following purposes: Archival and the Social Insurance Number may be shared with the Canada Revenue Agency for the purpose of filing the final tax returns of the deceased pursuant to the Income Tax Act; refer to CRA PPU 150.

Retention and disposal standards: Records will be retained for 30 years after the last administrative action and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 96/006
Related Record number: ISC RO 300
TBS registration: 002523
Bank number: ISC PPU 105

Per Capita Distributions

Description: Includes personal and financial information concerning per capita distribution payments made to Indians in accordance with relevant sections of the Indian Act and Regulations, as well as departmental policies and directives that are related to Indian monies.

Note: Formerly related to Record number CIRNAC RIA 300.

Class of individuals: Personal information related to individual registered band members.

Purpose: This bank is a record of payment made, or in arrears, to eligible First Nation individuals within the limits of legislation.

Consistent uses: No consistent uses

Retention and disposal standards: Records are retained for 30 years once the Per Capita Distribution is made and are then transferred to Library and Archives Canada.

RDA number: 96/006
Related Record number: ISC RO 300
TBS registration: 002718
Bank number: ISC PPU 230

Treaty Annuities

Description: Includes records related to the provision of annual treaty annuity payments which include: individual annuity payments, ammunition & twine allowances, and triennial clothing as provided for in Treaty Nos. 1 to 11 and the Robinson-Huron & Robinson-Superior Treaties and 2 Cayuga treaties.

Note: Formerly known as Treaty payments and formerly Record number INA LTS 999.

Document types: Treaty pay lists, completed treaty payment request forms, statement provided by Treaty Payment System (TPS).

Record number: ISC RO 999

Treaty Annuities

Description: Describes information concerning treaty annuities owed to individuals by Indigenous Services Canada (ISC) in accordance with the treaties concluded between Canada and various First Nations Bands and recorded in the Treaty Payment System (TPS). Personal information collected may include the unique Indian registry identifier, surname, given name, alias name, date of birth, date of death, gender, contact information (including phone number or address), signature, photocopy of the individual's Indian Status Card, registration status of the individual with the band, band membership status of the individual with the band, family relationship of each individual, marriage data, band name, band's chief and councilors, details of payment (including cheque number, payment method & amount), comments such as any special arrangements for custody of children who collected a payment on behalf of an individual (if entitled to do so), if an individual is missing, incapable or has special needs that necessitate assistance to sign for or pick up annuities.

Note: The information listed above is collected in-person from annuitants, via treaty payment cheque request forms (ISC Personal Information Banks PSU-931 & PPU-009), and from the Indian Registration System (IRS) (Indian Register and Departmentally Administered Band Lists, ISC PPU 110). The Treaty Payment System bank is populated with information from IRS and other supplementary information (such as notes and comments) is input directly by ISC staff. Individuals whose information is not registered in the IRS may apply for their Treaty Annuity via a printable form from the ISC internet web site. Formerly related to Record number INA LTS 999.

Class of individuals: Persons registered under the Indian Act with First Nations that signed treaties with annuity provisions. Representatives acting on behalf of the recipient or who are deemed the guardian of the recipient and individuals who have applied for their treaty annuity. First Nations as a collective (i.e. ammunition & twine payments are made to a First Nation and not an individual person such as Chief).

Purpose: To keep a record of eligible recipients and to administer monies owed (current and arrears) and particulars of all payments made.

Consistent uses: Depersonalized reports are created for audit purposes and summarized by region and further used as input into the Report on Plans and Priorities for the department which is submitted to the Minister and parliament. The information is captured within the Treaty payment System which maintains a record of all transactions related to treaty payments.

Retention and disposal standards: The information is retained for 30 years after the last administration action and then transferred to Library and Archives Canada for archival purposes.

RDA number: 76/009 and 96/006
Related Record number: ISC RO 999
TBS registration: 004259
Bank number: ISC PPU 009

Core responsibility 2: Health and social services

These services are primarily delivered in partnership with Indigenous communities and organizations, provinces, territories and agencies. Together, they focus on health and wellbeing for Indigenous peoples. They include health services to strengthen Indigenous communities in areas such as healthy living, communicable disease control, healthy child development and community care. They also include social services with an emphasis on children and families, as well as education services from kindergarten to post-secondary.

Departmental result 3

Indigenous peoples and communities are healthier

  • Active tuberculosis incidence rate among Inuit living in Inuit Nunangat
  • Active tuberculosis incidence rate among First Nations on reserve
  • Rate of newly reported cases of HIV among First Nations
  • Percentage of First Nations adults with diabetes accessing newer, novel medications and not on insulin

Departmental result 4

Indigenous peoples receive social services that respond to community needs

  • Percentage of First Nations and Inuit communities with access to mental wellness team services
  • Percentage of First Nations communities offering family support services aimed at keeping families together
  • Percentage of First Nations children on reserve in care
  • Percentage of residents living on reserve who are supported through Income Assistance
  • Number of individuals who received services under Urban Programming for Indigenous Peoples

Departmental result 5

Indigenous students receive an inclusive and quality education

  • Number of First Nations students who are provided full-day kindergarten services in First Nations administered schools
  • Percentage of students attending First Nations administered schools who are taught at least1subject in a First Nations language
  • Percentage of First Nations on reserve students who graduate from secondary school
  • Number of funded First Nations, Inuit and Métis students who graduate with a post-secondary degree, diploma or certificate

Program inventory

Jordan's Principle

Program description

Jordan's Principle aims to make sure all First Nations children living in Canada can access the products, services and supports they need, when they need them. Funding can help with a wide range of health, social and educational needs including, but not limited to: speech therapy, medical equipment, education supports and mental health services. Jordan's Principle shares synergies with other First Nations and Inuit Health Branch programs. It collaborates with Healthy Child Development programming to assist families of children with special needs to access specialized services, and with the Home and Community Care Program to provide homecare nursing and respite care services. Jordan's Principle works directly with the Supplementary Health Benefits program to provide eligible First Nations children with the services they need.

Jordan's Principle and Inuit Child First Initiative

Description: This bank describes information requests for health, social and education products, services and supports for First Nations children living on or off reserve and Inuit children in Canada. Requests are submitted on a case by case basis and include personal information such as name, contact information, date of birth, gender, identification numbers.

Document types: Document types may include medical documentation, proposals, analyses and reports, correspondence, agreements and report submissions, research files of published and unpublished data, dental records, x-rays, treatment plans, strategic policy advice, information sharing agreements, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, advisories, educational and outreach documentation, service delivery forms, dental charts, records relating to community-based programs, services, initiatives and strategies that address greater risks and poorer health outcomes associated with First Nations and Inuit maternal, infant, child, and family health, including prenatal health, nutrition, early literacy and learning, and physical and children's oral health, and the promotion of First Nations and Inuit culture.

Record number: ISC FNIHB 030

Mental wellness

Program description

The objective of the mental wellness program is to support the mental wellness of First Nations and Inuit individuals, families, and communities. Mental wellness supports community-based programming and services to reduce risk factors, promote protective factors, and improve health outcomes associated with the mental wellness of First Nations and Inuit people. The target populations of the mental wellness program are primarily First Nations residing on reserve and Inuit in Northern communities. Key services supporting program delivery include: substance use prevention and treatment, mental health promotion, suicide prevention, and health supports for former Indian Residential School students and Federal Indian Day school students and their families and those affected by the issue of Missing and Murdered Indigenous Women and Girls. The mental wellness program works in collaboration with other First Nations and Inuit Health Branch programs, notably Supplementary Health Benefits to support improved access to mental wellness services, resulting in improved mental wellness in Indigenous communities. The mental wellness program has consolidated its siloed programs to be more responsive to community needs, and will look to introduce new indicators that better measure health and wellness.

First Nations and Inuit mental wellness

Description: Includes records related to community-based programs, services, initiatives and strategies that address greater risks and poorer health outcomes associated with the mental wellness of First Nations and Inuit individuals. Records may include supporting documentation for a range of culturally appropriate mental health and substance use services, including: substance use prevention and treatment (including part of the Canada Drugs and Substances Strategy); mental health promotion; life promotion and suicide prevention; the Hope for Wellness crisis intervention counselling service; mental wellness teams; and health supports for former Indian Residential School students and Federal Indian Day school students and their families; and those affected by the issue of Missing and Murdered Indigenous Women and Girls.

Document types: Public opinion research, surveillance and monitoring documentation, research proposals, analysis and reports, correspondence, treatment center manuals, presentations, contracts with collaborators, grants and contribution proposals, agreements and report submissions, research files of published and unpublished data, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, advisories, educational and outreach documentation.

Record number: ISC FNIHB 010

Healthy Living

Program description

The objective of the Healthy Living program is to address the risk factors and poorer health outcomes associated with chronic diseases such as Type 2 diabetes and cardiovascular disease and injuries among The Healthy Living program funds and supports a suite of community-based programs and services as well as policy areas directed at promoting healthy behaviors and creating supportive environments in the areas of healthy eating, food security, physical activity, commercial tobacco use prevention, education, protection and cessation, chronic disease prevention screening and management, and injury prevention. The Healthy Living program consist of the following sub-program and policy areas: Aboriginal Diabetes Initiative; Nutrition North Canada Nutrition Education Initiatives; Canada's Tobacco Strategy; Nutrition Policy; Chronic Disease Prevention Policy; and Injury Prevention Policy. The Healthy Living Program contributes to Indigenous Services Canada's core responsibility of Health and Social Services, and the following departmental result: Indigenous people and communities are healthier. The Healthy Living Program works closely with Healthy Child Development, Mental Wellness, Environmental Public Health, and Home and Community Care; Indigenous partners; other federal Departments; and Provinces and Territories to enhance policy and programs and services that support health promotion and chronic disease prevention including healthy eating, food security, physical activity, commercial tobacco cessation, and cultural knowledge and skills transfer.

First Nations and Inuit Healthy Living

Description: Includes records related to community-based programs, services, initiatives and strategies that address risks factors and poorer health outcomes associated with chronic diseases and injuries among First Nations and Inuit individuals, families and communities. Records relate to subjects such as healthy behaviors and supportive environments through healthy eating, food security, physical activity, vaping, tobacco prevention and cessation, chronic disease prevention, screening and management, and injury prevention policy.

Document types: Surveillance and monitoring documentation, proposals, analyses, and reports, correspondence, presentations, contracts with collaborators, grants and contribution proposals, agreements and report submissions, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, advisories, education and outreach documentation.

Record number: ISC FNIHB 015

Healthy Child Development

Program description

The objective of the Healthy Child Development program is to address the greater risks and lower health outcomes associated with First Nations and Inuit infants, children, and families. The target populations for Healthy Child Development include pregnant women, mothers and their infants and young children (up to the age of 6) living in First Nations and Inuit communities. Healthy Child Development supports culturally appropriate community-based programs, services, initiatives, and strategies related to maternal, infant, child, and family health. The range of services includes prevention and health promotion, outreach and home visiting, and early childhood development programming. Healthy Child Development works in collaboration with other First Nations and Inuit Health Branch programs such as the Aboriginal Health Human Resources Initiative for training and capacity building. Healthy Child Development also collaborates with the Nutrition component of the Healthy Living program on nutrition policies, programs and services related to supporting maternal nourishment, breastfeeding education, and nutrition-related activities.

First Nations and Inuit Healthy Child Development

Description: Includes records relating to community-based programs, services, initiatives and strategies that address greater risks and poorer health outcomes associated with First Nations and Inuit maternal, infant, child, and family health, including prenatal health, nutrition, early literacy and learning, and physical health, and the promotion of First Nations and Inuit culture.

Document types: Public opinion research, surveillance and monitoring documentation, research proposals, analysis and reports, correspondence, presentations, contracts with collaborators, grants and contribution proposals, agreements and report submissions, research files of published and unpublished data, x-rays, treatment plans, strategic policy advice, information sharing agreements, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, advisories, educational and outreach documentation, service delivery forms.

Record number: ISC FNIHB 005

Home and Community Care

Program description

The objective of the Home and Community Care program is to provide home and community care services to First Nations and Inuit individuals. The needs for services are significant given the high rates of chronic diseases and disabilities, the reliance on home care services when releasing clients from hospital settings, and the overall growth among the target populations. Key Home and Community Care services include:

  1. essential services (including client assessments, case management, nursing, personal and supportive care, in-home respite, and linkages and referrals to other health and social services)
  2. supportive services (that may include rehabilitation and other therapies, in-home palliative care, adult day care, meal programs, and in-home mental health care). Home and Community Care shares synergies with other First Nations and Inuit Health Branch programs and external partners, and works closely with Healthy Living programming to deliver training to nurses on chronic disease management strategies.
First Nations and Inuit Home and Community Care

Description: Includes records related to a community-based, coordinated system of home and community care services that enable First Nations and Inuit individuals to receive the care they need in their homes and communities. Records relate to: client assessment and case management; home care nursing services home support and personal care in-home respite, in-home palliative care, linkages with other professional and social services, and access to specialized medical supplies and equipment records may also include supportive services, such as: rehabilitation and other allied health therapies; adult day programs; meal programs; in-home mental health; and specialized health promotion and wellness services.

Document types: Assessments, medical records, X-rays and other diagnostic imaging, test results, treatment plans, surveillance and monitoring documentation, grants and contributions proposals, agreements and report submissions, correspondence, information sharing agreements, presentations, briefing notes, contracts with collaborators, risk assessments, fact sheets, professional practice guidelines, spreadsheets, reports, committee agendas, minutes, educational and outreach documentation.

Record number: ISC FNIHB 035

Home and Community Care

Description: This bank describes information that is related to a coordinated system of home and community based health related services which enable people of all ages with disabilities, chronic and acute illnesses and the elderly to receive care they need. The personal information may include name, contact, biographical, and biometric information, date and place of birth and death, physical attributes, referrals to social and other services, supportive services information, treatment details, including observations, views and opinions, medical and mental health information, identification numbers (e.g. provincial health number, band number, etc.), education, certification and licensing information.

Most information regarding home and community care services on reserve is the responsibility of First Nation communities. In the occasional instances where ISC provides these services, in addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide their name, date of birth, band number and the community where the services were provided.

As of October 1, 2013, residents of British Columbia seeking information related to this bank should contact the First Nations Health Authority.

Class of individuals: First Nations, Inuit and other individuals of all ages with disabilities, chronic or acute illnesses, and the elderly who receive home and community care services on reserve or Inuit communities south of 60 degrees parallel; health care providers who provide the services.

Purpose: The personal information is used in the provision of home nursing, case management, home support, in-home respite, referrals, and to record and audit the steps taken by health care professionals for the provision of these in home and community services. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: The information may be used or disclosed for the following purposes: information may be disclosed between nursing stations, hospitals, and health centres in which Indigenous Services Canada provides health services, to health facilities, health centres and treatment centres providing health services to clients, to clients' physicians or primary care providers for continuity of care; to provincial, territorial and municipal public health bodies and associations for public health purposes; to social agencies and child welfare authorities for the individual's protection; to the coroner when certain information relating to a deceased is necessary for the purposes of investigating a cause of death; and to provincial medical insurance plans for payment of services. Personal information may also be disclosed to health professional regulatory bodies for quality assurance purposes. Information relating to audit and quality assurance may be described in Healthcare Practitioner Practice Reviews (ISC PPU 022), Clinical and Client Care (ISC PPU 014) and Communicable Disease Control and Management (ISC PPU 023). Aggregate data may be used for program management including surveillance, statistical reporting, quality assurance, planning, and evaluation.

Retention and disposal standards: Under development

RDA number: 2005/009
Related class of record number: ISC FNIHB 035
TBS registration: 20210009
Bank number: ISC PPU 019

Health Human Resources

Program description

The objective of the Aboriginal Health Human Resources Initiative is to increase the number of First Nations, Inuit and Métis workers in the health care field at large, and to increase the number of qualified individuals working in health care delivery in First Nations and Inuit communities. The program is delivered through 2 streams. The first stream provides scholarships and bursaries for Indigenous students pursuing health careers. The second stream provides training and certification for community-based workers, including health managers, to improve the quality and consistency of health care services in First Nations and Inuit communities. The program shares synergies with other First Nations and Inuit Health Branch programs (including regions) and organizations. The program engages the following stakeholders: federal, provincial/territorial governments; health professional organizations; National Indigenous Organisations; non-governmental organizations / associations; and, educational institutions. For example, scholarships and bursaries are provided through a contribution agreement with INDSPIRE, and the training stream is managed at the regional level, which may involve Indigenous organizations.

First Nations and Inuit Health Human Resources

Description: Includes records that relate to the promotion of Indigenous participation in health human resources management and career development best practices, to promote and support competent health services at the community level. Specific records will relate to training and educational supports and activities; health education bursaries and scholarships; health career promotion activities, internship and summer student work opportunities.

Document types: Grants and contribution proposals, agreements and report submissions, reports of projects, bursaries and scholarships reports, monitoring, applications and submissions for bursaries and scholarships, research proposals, analysis, and reports, correspondence, presentations, contracts with service providers / collaborators, strategic policy advice, regulatory frameworks, risk assessments, fact sheets, briefing notes, committee agenda, reports and minutes, training materials, educational and outreach documentation.

Record number: ISC FNIHB 010

Environmental Public Health

Program description

The objective of Environmental Public Health services and programs are to identify, mitigate and prevent human health risks associated with exposure to hazards within the natural and built environments in First Nations communities south of the 60th parallel, and, in some cases, in the North. Environmental Public Health risks and hazards may results from various causes or sources such as: sub-standard housing and living conditions; drinking water quality and poorly operated wastewater systems; a lack of certified water plant operators; food safety, including traditional foods; climate change; geography; and, numerous socio-economic inequalities. Key Environmental Public Health activities include: inspections, provision of advice and recommendations to address risks, public education and training, environmental public health research and participation in the impact assessment work under the Impact Assessment Act of Canada. Environmental Public Health Services works with and support other related First Nations and Inuit Health Branch and Indigenous Services Canada programs and services as well as external partners. Environmental Health Program Officers employed by Indigenous Services Canada or First Nations organizations work with First Nations authorities to identify Environmental Public Health priorities and address risks. Environmental Public Health Services also assists to mitigate the spread of environmental communicable diseases (e.g. food, water and vector borne) through investigations, public awareness, and training sessions.

First Nations and Inuit Environmental Public Health

Description: Includes records related to First Nations and Inuit health initiatives that identify human health risks associated with exposure to hazards within the natural and built environments and recommendations on risk management strategies to individuals, First Nations and other stakeholders. Records relate to environmental public health services delivered, including inspections, investigations, monitoring; public health education and training provided; community capacity building activities; climate change and health adaptation projects funded; surveillance and research undertaken; and collaboration with partners to address the determinants of health. Records also relate to such topics as drinking water quality; wastewater; solid waste disposal; food safety; health and housing; facility inspections; environmental communicable disease control; emergency planning, response and recovery; and health-related impact assessments.

As of October 1, 2013, residents of British Columbia seeking information related to this bank should contact the First Nations Health Authority.

Document types: Environmental public health inspection reports; medical records; public opinion research; health hazard assessments and evaluations; surveillance and monitoring documentation; grants and contributions proposals, agreements and report submissions; research proposals, analysis, and reports; correspondence, presentations, contracts with collaborators; research files of published and unpublished data; strategic policy advice; risk assessments; lab test results; fact sheets; committee agendas, reports and minutes; training materials; educational and outreach documentation.

Record number: ISC FNIHB 025

Methylmercury levels in First Nations and Inuit peoples in Canada

Description: Contains the name, Band number, family number, sex, birth date, region, community, sample date, sample type (blood, hair, etc.), contaminant type and level, school achievement and teachers' evaluation, neurological test, pregnancy.

Class of individuals: First Nations and Inuit peoples residing in communities, especially those who consume large amounts of fish and marine animals, women of childbearing age, school children and fishing guides. The testing is done on a voluntary basis.

Purpose: Monitoring of mercury levels in First Nations and Inuit individuals to assess exposure. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: Information may be shared with First Nation communities and provincial and territorial. public health authorities, in regard to their residents only, for the administration of their public health programs. The provinces and territories do not have access to the data file. Information can also be shared with First Nation and Inuit individuals who had been tested in the past and seek information about their own historical results.

Retention and disposal standards: Retained for a minimum of 25 years, and then reviewed for possible transfer to Library and Archives Canada.

RDA number: 61/6777
Related Record number: ISC FNIHB 025
TBS registration: 20210016
Bank number: ISC PPU 021

Environmental public health

Description: This bank describes information that is related to an individual's residence or facility that has been inspected for environmental public health issues. It also describes complaints from individuals concerning environmental public health issues leading to inspections and investigations of facilities or residences on-reserve in First Nations communities south of 60 degrees, the delivery of training by Environmental Public Health Officers (EPHOs), and the education and certification of EPHOs. The personal information may include name; contact information; educational information provided; investigations and inspections which prompt observations about medical conditions; training records etc.

Class of individuals: First Nations and Inuit individuals, owners or employees of public facilities on-reserve, owners or occupants of residences on-reserve, and individuals who receive training through the Environmental Public Health services and Program.

Purpose: The personal information is used to administer the activities of the environmental public health program such as environmental assessment, inspections, training sessions and public education program or activity. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: Information may be used or disclosed for the following purposes: reporting to senior management, evaluation and to support decisions in other program areas, trending analysis to determine environmental public health and training needs etc. Inspection and investigation reports may be shared with Chief and Council, Health Units, building owner and residents.

Retention and disposal standards: Records will be retained for 10 years after the research conducted for reporting is complete and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 2005/009
Related Record number: ISC FNIHB 025
TBS registration: 20210017
Bank number: ISC PPU 400

Communicable Disease Control and Management

Program description

The objective of the Communicable Disease Control and Management program is to reduce the incidence, spread and human health effects of communicable diseases in First Nations and some Inuit communities. Key activities supporting program delivery include: prevention, treatment and control of cases and outbreaks of communicable diseases and public education and awareness to encourage healthy practices, including infection prevention and control practices. First Nations and Inuit Health Branch funds and delivers Communicable Disease Control and Management programming to individuals living on-reserve in First Nations communities in Nunatsiavut (Inuit regions of Labrador) and Nunavik (Inuit regions of Quebec). In the territories, health services, including communicable disease services, are the responsibility of the territorial governments. However, the Communicable Disease Control and Management Program provides additional support as needed. Since funding to complement Treasury Board programming is provided to the 2 Inuit regions in the provinces, performance measures do not currently include Inuit communities, except for tuberculosis. Communicable Disease Control and Management shares synergies with other related First Nations and Inuit Health Branch programs and external partners. For example, it works closely with the First Nations and Inuit Health Branch Environmental Public Health program as it relates to waterborne, foodborne and zoonotic infectious diseases. First Nations and Inuit Health Branch also works with other federal entities such as the Public Health Agency of Canada.

First Nations and Inuit Communicable Disease Control and Management

Description: Includes records related to communicable disease control and management (CDCM) in First Nations on reserve, including immunization, vaccine preventable diseases, sexually-transmitted and blood-borne infections (STBBIs), tuberculosis, and communicable disease emergencies and selected tuberculosis-related support provided to Inuit living in Nunatsiavut and Nunavik. Records include information about a range of programs and initiatives aimed at reducing the incidence, spread and human health effects of communicable diseases in First Nations communities and tuberculosis in some Inuit communities. Specific activities include public health measures to: identify risks (e.g., surveillance, reporting); promote health, prevent, treat and control cases and outbreaks of communicable diseases (e.g., immunization, screening, directly observed therapy); promote public education and awareness to encourage healthy practices; and strengthen community capacity (e.g., communicable disease emergency management plans).

Document types: Medical records, X-rays and other diagnostic imaging, test results, treatment plans, reports, public opinion research, health hazard assessments and evaluations, surveillance and monitoring documentation, grants and contribution proposals, agreements and report submissions, research proposals, analysis, and reports, correspondence, presentations, information sharing agreements, contracts with collaborators, research files of published and unpublished data, strategic policy advice, risk assessments, fact sheets, professional practice guidelines, briefing notes, committee agenda, reports and minutes, training materials, educational and outreach documentation.

Record number: ISC FNIHB 020

Communicable disease control and management

Description: This bank describes information that is related to an individual's history of encounters with First Nations and Inuit Health Branch's public health services and the measures taken to prevent, manage and control communicable diseases including, but not limited to childhood diseases, blood borne and sexually transmitted infections, tuberculosis, and pandemic influenza. The personal information may include name, contact, biographical, and biometric information, physical attributes, date and place of birth and death, vaccination and immunization history, treatment details, including observations, views and opinions, other medical information, identification numbers (e.g. provincial health number, band number, etc.), parental or guardian consent, and physical and health care provider information.

Class of individuals: First Nations, Inuit and other individuals who obtain health services from Indigenous Services Canada, health care providers who provide the services.

Purpose: The personal information is used in the provision of routine childhood, young adult and adult vaccination; screening, testing and therapy to prevent, treat, monitor and control cases and outbreaks of communicable disease; and to record and audit the steps taken by health care professionals in the provision of these services. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: The information may be used or disclosed for the following purposes: Information on vaccination and immunization may be disclosed to provincial and municipal public health bodies and associations for public health purposes. Information may be disclosed between nursing stations, hospitals, and health centres in which Indigenous Services Canada provides health services, to health facilities, health centres and treatment centres providing health services to clients, to clients' physicians or primary care providers for continuity of care; to social agencies and child welfare authorities for the individual's protection; to the coroner in matters related to the cause of death; and to provincial medical insurance plans for payment of services. For the purposes of communicable disease control and outbreak management, information from individual cases may be disclosed at the discretion of the Medical Officer of health to those engaged in the management of the case or the outbreak. Personal information may be disclosed to health professional regulatory bodies for quality assurance purposes. Information relating to audit and quality assurance may be described in Healthcare Practitioner Practice Reviews (ISC PPU 022), Clinical and Client Care (ISC PPU 014) and Home and Community Care (ISC PPU 019). Aggregate data may be used for program management including surveillance, statistical reporting, quality assurance, or planning and evaluation.

Retention and disposal standards: Under development

RDA number: 2005/009
Related Record number: ISC FNIHB 020
TBS registration: 20210018
Bank number: ISC PPU 023

Education (ESDPP)

Program description

The Education Program contributes to the Individuals and Families Core Responsibility by supporting inclusive and quality education for Indigenous students. The Program has 2 sub-programs: Elementary and Secondary Education and Post-Secondary Education.

The Elementary and Secondary Education Program supports elementary and secondary education for First Nations students, schools, and communities. The Government of Canada is committed to working in partnership with First Nations, on a nation-to-nation basis, to help First Nations and First Nations-mandated organizations establish education systems over which First Nations will exercise control. These education systems are intended to provide for the delivery of education programs to First Nations students in a manner that respects First Nations' methods of teaching and learning. This includes support for complementary, culturally-appropriate, early childhood education programming on reserve.

Indigenous Services Canada also provides distinctions-based post-secondary education funding to support First Nations, Inuit, and Métis Nation students. Three distinctions-based post-secondary education strategies have been developed to support Indigenous post-secondary education: the First Nations Post-Secondary Education Strategy, the Inuit Post-Secondary Education Strategy, and the Métis Nation Post-Secondary Education Strategy. These post-secondary education strategies aim to help increase access to and enable success in post-secondary education for First Nations, Inuit, and Métis Nation students.

Elementary and secondary education

This sub-program provides eligible students ordinarily resident on reserve with elementary and secondary education programs comparable to those in provincial schools. A new co-developed funding approach, based on provincially-comparable funding plus additional funding for expanded language and culture programming and other initiatives, provides education funding which better meets the needs of First Nations students on reserve. The sub-program also helps eligible First Nations students with high-cost special needs to access funding for quality programs and services through the High-Cost Education Program. The Elementary and Secondary Education sub-program includes a number of initiatives that support culturally appropriate education activities, including cultural education centres. It also provides supports for First Nations through stand-alone contribution programs such as the Education Partnerships Program, the Research and Learning Program and the Innovation in Education Program which complement Indigenous Services Canada funding efforts towards First Nations elementary and secondary education.

Elementary and Secondary Education Program

Description: Includes records related to the delivery of the Elementary and Secondary Education Program for students ordinarily resident on reserve (instructional services, low cost special education services and student support services such as student transportation and accommodation). It also includes records related to, the High Cost Special Education Program, the New Paths for Education Program, the First Nation Student Success Program activities schools, eligibility, proposal assessment criteria, funding, delivery requirements, reporting requirements and performance measurement data and the Education Partnerships Program for the establishment and advancement of tripartite education partnership arrangements (eligibility criteria, proposal assessment criteria, funding, delivery requirements, reporting requirements and performance).

Document types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and tuition agreements, program evaluations and audits, corporate reporting and performance measurement policy frameworks, and tripartite partnership agreements.

Record number: ISC ESDPP 501

Elementary and Secondary Education Program

Description: This bank describes information that is related to demographic, general and personal information on students and education staff. Information related to students includes: family name; given name(s); alias name(s); date of birth; Indian Registration Number; identity (First Nation, Inuit, Metis, Other); contact information; gender; educational information; accommodation; transportation; high-cost special education needs; home language; language of instruction; extent of Indian language instruction; band of residence; reserve of residence; school of choice (database only); reason for leaving school; funding decision (database and ISC only). Information on Education staff includes: family name; given name(s); identity (First Nation, Inuit, Metis, Other); gender; full-time or part-time status; employee personal information; including teacher certification number.

Note: Bank formerly called: Elementary and Secondary Data (Nominal Roll) record number: ISC PPU 045 and Education Staff Information Related to Employment record number: ISC PPU 502.

Class of individuals: First Nations, Inuit and non-First Nation and Inuit students' resident on reserves and attending First Nation, provincial, private or federal schools as well as non-First Nations and Inuit education staff.

Purpose: The personal information is used to administer the elementary and secondary education program or activity, determine eligibility for elementary and secondary students resident on reserves and attending First Nation, provincial, private or federal schools, and to gather information on salaries and certification for all education staff (certified and non-certified) funded by the elementary and secondary education program for provincial comparability and compliance purposes. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, R.S.C., 1985, c. 1-6, s.4. on elementary and secondary education for the purpose of delivering programs and services.

Consistent uses: The information may be used or disclosed for the following purposes: archival, reporting to senior management and audit, evaluation, research, and statistical. All statistical information is de-personalized (names and identifier data) before dissemination.

Retention and disposal standards: Records will be retained for 30 years and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 76/009 and 88/003
Related Record number: ISC ESDPP 501
TBS registration: 005324
Bank number: ISC PPU 1201

First Nations and Inuit Youth Employment Strategy

Description: Includes records related to eligible First Nation and Inuit youth participants ordinarily resident on reserve, in recognized communities or on community land such as: eligibility, proposal submission, funding, delivery requirements, implementation and results achieved under the First Nations and Inuit Summer Work Experience Program and the First Nations and Inuit Skills Link Program delivered by First Nations, Inuit Governments and organizations.

Document types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and tuition agreements, program evaluations and audits, corporate reporting and performance measurement and policy frameworks.

Record number: ISC ESDPP 005

First Nations and Inuit Youth Employment Strategy

Description: This bank describes information that is used in support of the First Nations and Inuit Youth Employment Strategy program which includes the First Nations and Inuit Summer Work Experience Program and the First Nations and Inuit Skills Link Program. The personal information may include name, contact information, biographical information, date of birth, disability, educational information, medical information, physical attributes and signature.

Note: Information may be stored in the following internal systems and databases: Employment and Social Development Canada's Youth Employment Strategy Interdepartmental Data Collection System and AANDC's Education Information System.

Class of individuals: First Nations and Inuit youth.

Purpose: The personal information is used to administer the First Nations and Inuit Youth Employment Strategy programs or activity, determine eligibility for the FNIYES, disburse funds in respect of the First Nations and Inuit Youth Employment Strategy, establish an inventory of First Nations and Inuit Youth Employment Strategy and obtain views and opinions on the First Nations and Inuit Youth Employment Strategy. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, R. S. C., 1985 c. I. -6, s. 4.

Consistent uses: The information may be used or disclosed for the following purposes: audit, evaluation, research, and statistical. All items in the description section may be shared with Employment and Social Development Canada whose Personal Information Bank is under development.

Retention and disposal standards: Records will be retained for 5 years after the last administrative action and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 76/009
Related Record number: ISC ESDPP 005
TBS registration: 20110296
Bank number: ISC PPU 604

First Nations and Inuit Cultural Education Centre's program

Description: Includes records related to provision of funding to First Nation and Inuit Cultural Education Centre's, the Inuit Tapiriit Kanatami, the First Nations Confederacy of Cultural Education Centre's and Inuit individuals to support the development and promotion of First Nations and Inuit cultural heritage, such as information on the Centre's and their activities, eligibility, proposal assessment criteria, funding, delivery requirements, reporting requirements and performance measurement data.

Document types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and tuition agreements, program evaluations and audits, corporate reporting and performance measurement and policy frameworks.

Record number: ISC ESDPP 507

Inuit Cultural Education Centre Grants

Description: Information on Inuit individuals and organizations applying for cultural grants. The information recorded is limited to project descriptions. Records in the bank concern Inuit individuals or organizations exclusively.

Class of individuals: Inuit individuals and organizations applying for cultural grants.

Purpose: The purpose of this bank is to record information related to grants for the promotion of Inuit culture.

Consistent uses: No consistent use.

Retention and disposal standards: Records are retained for 10 years after the completion of the cultural project and are then transferred to Library and Archives Canada.

RDA number: 78/032
Related Record number: ISC ESDPP 507
TBS registration: 002530
Bank number: ISC PPU 145

First Nations Post-Secondary Education Strategy

The objective of this strategy is to help increase access to post-secondary institutions and enable success, including increased graduations rates, in post-secondary education for eligible First Nations students. The Strategy provides funding to Band Councils, Tribal Councils or regional First Nations education organizations to assist eligible First Nations students pay for tuition fees, books, travel, and living expenses (when applicable). It provides financial support to eligible First Nations students for university and college entrance preparation programs offered in eligible post-secondary institutions, to enable them to attain the academic level required for entrance to degree and diploma credit programs. Resources are also available to First Nations post-secondary education institutions for the research, design and delivery of college and university level courses for First Nations students, as well as for research and development on First Nations education.

Description: Includes records related to the Post Secondary Student Support Program, the University and College Entrance Preparation Program, and the Post-Secondary Partnerships Program, such as: funding to support eligible students to meet the costs associated with pursuing post-secondary education (tuition fees, books, travel, and living expenses) and to support First Nations post-secondary institutions and First Nations community-based programming.

Document types: Research reports, analysis documents, financial documents and reports, studies, policy analysis papers, correspondence, briefing notes, program terms and conditions, program guidelines, project proposals and activity reports, statistical data, funding and tuition agreements, program evaluations and audits, corporate reporting and performance measurement, and policy frameworks.

Record number: ISC ESDPP 505

First Nations Post-Secondary Education Strategy

Description: This bank describes information that is related to demographic, general and personal information on students requesting funding from the First Nations Post-Secondary Education Strategy and contains information on students, enrolment information and information related to student achievement. The personal information may include: family name; given name(s); alias name(s); date of birth; Indian registration number; identity (First Nation, Inuit, Métis, other); gender; biographical information; educational information; number of dependents; funds provided, type of expense; funding eligibility including reason and date (database and ISC only); other identification numbers; and physical attributes.

Note: Bank formerly called: Post-Secondary Education Data, record number: ISC PPU 050.

Class of individuals: First Nations

Purpose: The personal information is used to administer the First Nations post-secondary education Strategy, determine eligibility for the post-secondary students requesting funding, and disburse funds in respect of the First Nations Post-Secondary Education Strategy. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, R.S.C., 1985, c. 1-6, s.4.

Consistent uses: The information may be used or disclosed for the following purposes: archival, reporting to senior management and audit, evaluation, research, and statistical. All statistical information is de-personalized (names and identifier data) before dissemination.

Retention and disposal standards: Records will be retained for 5 years and will then be transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 76/009 and 88/003
Related Record number: ISC ESDPP 505
TBS registration: 005325
Bank number: ISC PPU 1200

Inuit Post-Secondary Education Strategy

Description: The Inuit Post-Secondary Education Strategy will help close the post-secondary education attainment gap between Inuit and non-Indigenous Canadians through distinctions-based and regionally delivered strategic support. Results of this strategy include an increase in post-secondary education enrolment and improved graduation rates for Inuit students. It provides funding support for academic and living expenses associated with pursuing a post-secondary education credential at an eligible post-secondary institution to eligible Inuit students, for complementary programs and services such as student mentorship, Elder guidance, cultural and life-skills development, mental health supports, and navigation services to guide students through the application, funding and academic processes, and to support the delivery of the Inuit Post-Secondary Education Strategy such as administering and organizing strategic programming, tracking regional differences and urban needs, and data collection and management, and for community engagement activities such as local sessions for prospective students about post-secondary opportunities, course offerings and program eligibility.

Class of individuals: Inuit

Métis Nation Post-Secondary Education Strategy

Description: The Métis Nation Post-Secondary Education Strategy will help close the post-secondary education attainment gaps between Métis Nation citizens and non-Indigenous Canadians through distinctions-based and regionally delivered strategic support. Results of this strategy include an increase in post-secondary education enrolment and improved graduation rates for Métis Nation students. It provides funding support for direct financial assistance to students, such as the costs of tuition, books, supplies, accommodation, transportation, child care, and travel to and from home communities, for indirect students supports, such as student guidance, tutoring, and mentorship and to strengthen Métis Nation education governance capacity, including current post-secondary education course offerings and programming and further developing and strengthening post-secondary education partnerships and networks.

Class of individuals: Métis Nation

Income Assistance

Program description

The Income Assistance program is a component of Canada's social safety net meant to align with provincial and Yukon income assistance programs. The objective of the program is to ensure that eligible individuals and families residing on reserve receive funds to cover the basic expenses of daily living, as well as pre-employment services designed to help them transition to the workforce.

The Department provides funding to First Nation communities and organizations, and reimburses the Province of Ontario (as per the Canada-Ontario 1965 Memorandum of Agreement Respecting Welfare Programs for Indians) through funding agreements. The program is delivered in all provinces, and the Yukon (Nunavut and the Northwest Territories deliver their own income assistance programs to all eligible residents).

Description: Includes records related to monthly, quarterly and annual expenditure reporting where funding is provided for basic needs, special needs and service delivery as well as pre-employment support. Client application forms and reporting instruments are also kept on eligibility and outcome reporting of Income Assistance. These records are created to confirm eligibility of both Income Assistance clients and related expenditures.

Note: Formerly record number ISC SEP 504

Document types: Terms and Conditions, National Income Assistance Program Guidelines, research and discussion papers, funding arrangements and agreements with recipients and provincial governments, Performance Measurement Strategy Social Development Programs, Memoranda of Understanding as well as correspondence; e-mails; briefing notes; memos; backgrounders; reports; fact sheets; presentations; media lines and communications strategies; question period cards; agendas; minutes of meetings.

Record number: ISC ESDPP 504

Income assistance

Description: Contains personal and financial information on eligible recipients and dependents of income assistance benefits.

Class of individuals: This personal information concerns beneficiaries ordinarily resident on reserves who are receiving income assistance benefits.

Purpose: The bank is used to record operational and accounting information pertaining to income assistance and services. The bank is used to regulate, monitor and evaluate the program, to assist in budgeting, and to provide input information to other departmental programs.

Consistent uses: This bank is used for statistical purposes within the Department and for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.

Retention and disposal standards: Records are retained for 5 years after each case is closed and are then transferred to Library and Archives Canada for selective retention.

RDA number: 76/009
Related Record number: ISC ESDPP 504
TBS registration: 002713
Bank number: ISC PPU 240

Assisted Living

Program description

The Assisted Living program is a component of Canada's social safety net meant to align with similar provincial and territorial programs. The objective of the Assisted Living program is that in-home, group-home and institutional care supports are accessible to eligible low-income individuals to help maintain their independence for as long as possible. This residency-based program provides funding to First Nations, provinces and Yukon Territory on an annual basis through negotiated funding agreements for non-medical social supports, as well as training and support for service delivery so that seniors and persons with disabilities can maintain functional independence within their home communities. There are 3 major components to the program: in-home care, adult foster care and institutional care. The Assisted Living program is available to all individuals ordinarily resident on reserve, who have been formally assessed by a health care professional, in a manner aligned with the relevant provincial or territorial legislation and standards as requiring services, and who do not have the financial means to obtain such services themselves.

Description: Includes records related to quarterly and annual expenditure reporting where funding is provided to clients for in-home care, adult foster care and institutional care supports. These records are created to confirm eligibility of both clients and related expenditures. Project application form and reporting instrument are also kept on eligibility expenditures and outcome reporting of the Disabilities Initiative.

Note: Formerly record number AANDC SEP 031

Document types: Terms and Conditions, National Social Program manual, research and discussion papers, funding arrangements and agreements with recipients and provincial governments, Performance Measurement Strategy Social Development Programs, Memoranda of Understanding and Technical Interpretation Bulletins, Information Circulars as well as: correspondence; e-mails; briefing notes; backgrounders; reports; presentations; media lines and communications strategies; question period cards; agendas; minutes of meetings, program forecast.

Record number: ISC ESDPP 031

Assisted Living

Class of individuals: This information is related to individuals residing or ordinarily resident on reserve and eligible for Assisted Living Services.

Purpose: To record information on the numbers of persons receiving care and support either at home or in an institution and to assist in planning, allocating budgets, and monitoring services provided to eligible clients ordinarily resident on reserve.

Consistent uses: The bank is used for statistical purposes within the Department for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.

Retention and disposal standards: Records are retained for 5 years after each case is closed and are then transferred to Library and Archives Canada.

RDA number: 76/009
Related Record number: ISC ESDPP 031
TBS registration: 20090699
Bank number: ISC PPU 215

First Nations Child and Family Services

Program description

This Program provides funding to assist in ensuring the safety and well-being of First Nations children ordinarily resident on reserve by supporting culturally appropriate prevention and protection services for First Nations children and families in accordance with provincial or territorial legislation and standards.

The Children and Families Branch supports the implementation of the orders of the Canadian Human Rights Tribunal (CHRT). In January 2016 the CHRT ordered the Department to cease its discriminatory practice and reform the program, including the 1965 Agreement in Ontario. Further Orders were made in April 2016 (PDF), September 2016 (PDF), March 2017 (PDF), February 2018 (PDF), September 2019 (PDF), November 2020 (PDF) and March 2021 (PDF). In response to the February 1, 2018 CHRT ruling, Canada is covering the actual costs of prevention, intake and assessment, legal fees, building repairs, small agency costs, and actual costs of band representatives in Ontario, retroactively to January 26, 2016, and going forward until an alternate funding system is in place.

As part of ongoing efforts toward program reform, the program also has introduced a new funding stream, the Community Well-being and Jurisdiction Initiative from Budget 2018 that supports First Nations communities to lead the development and delivery of prevention services and to assert greater control over the well-being of their children and families. This new, innovative funding stream is focused on prevention activities to help families at risk stay together in their communities whenever possible (community well-being), and to allow communities to exercise their jurisdiction for child and family services. On April 16, 2021, ISC announced that the CWJI funding stream had transitioned into a new standalone program.

First Nations Child and Family Services

Description: Includes records related to Canada's interpretation of the CHRT orders and documents guiding implementation of the orders. These records were created to determine what is eligible for reimbursement under the CHRT orders. It also includes reports of funding to child and family services agencies and First Nations communities under the CHRT orders, as well as documents relating to the funding of studies to determine new funding formulas for the sub-program.

Note: Formerly record number AANDC SEP 502

Document types: Program manuals, guides, and directives; briefing notes; background documents; meeting minutes and agendas; correspondence; consultations with partners; media lines; funding arrangements and agreements; studies; funding summaries.

Record number: ISC CFSR 502

First Nations Child and Family Services

Class of individuals: This information concerns registered Indian children ordinarily resident on reserves who are receiving institutional, group home and foster care services as well as prevention services in the jurisdictions that have transitioned to the Enhanced Prevention Focused Approach.

Purpose: The purpose of this bank is to record information on First Nations Child and Family Services and other social services agencies to assist in planning, allocating budgets and monitoring services provided to registered Indian children by provincial and territorial governments or accredited agencies.

Consistent uses: The bank is used for statistical purposes within the Department and for measuring performance indicators and updating ongoing policy papers. It is also used for the verification of information with other organizations, including data matching.

Retention and disposal standards: Records are retained for 5 years after each case is closed and are then transferred to Library and Archives Canada.

RDA number: 76/009
Related Record number: ISC CFSR 502
TBS registration: 002714
Bank number: ISC PPU 210

Family Violence Prevention

Program description

The Government of Canada works in partnership with provincial and territorial governments, Indigenous people, and other stakeholders to help address the issue of family violence. The Family Violence Prevention Program provides funding to support Indigenous women, children and families living on reserve and in the Territories with family violence shelter services through funding to core shelter operations. The secondary objective is to support family violence prevention activities through funding to Indigenous communities and organizations.

The program has the following components: day-to-day operations of emergency shelters that provide services for women and children ordinarily resident on reserve, and in the territories; community-driven prevention projects; reimbursement of Alberta and Yukon for Indigenous women and families accessing shelters off reserve; support for shelter capacity; and, engagement and community prevention projects to raise awareness and target Métis women, girls, and LGBTQ2S+ individuals.

Description: Includes records related to the management and monitoring of the FVPP which is comprised of annual expenditure reporting where funding is provided for the operation of emergency shelters and proposal based prevention projects. These records are created to confirm eligibility related expenditures, as well monitor program management.

Note: Formerly record number AANDC SEP 402

Document types: Terms and Conditions, National Social Program manual, research and discussion papers, funding arrangements and agreements with recipients and some provincial governments and Yukon Territory, Memoranda of Understanding and Technical Interpretation Bulletins, Information Circulars as well as correspondence; e-mails; briefing notes; memos, backgrounders; reports; fact sheets; presentations; media lines and communications strategies; question period cards, policy interpretation; agendas; minutes of meetings; program forecasts.

Record number: ISC ESDPP 402

Urban Programming for Indigenous Peoples

Program description

Urban Programming for Indigenous Peoples supports front-line Indigenous Service Delivery Organizations that provide programs and services to urban Indigenous Canadians. It is comprised of 4 program streams: Organizational Capacity; Programs and Services; Coalitions; and Research and Innovation. The Organizational Capacity stream provides core funding to Indigenous organizations, including Friendship Centre's that deliver programs and services to urban Indigenous peoples. The Programs and Services stream provides project funding to organizations for a range programs and services that target 6 key areas: women, vulnerable populations (e.g. seniors), youth, transition services, outreach programs and community wellness. The Coalitions stream supports local coalitions that bring together stakeholders to identify local priorities, and ensure efficient delivery of programs and services. The Research and Innovation stream provides funding to better understand the urban Indigenous reality, gather information on best practices, methodologies and programming approaches, as well as pilot innovative programs and services. The department is also working to improve horizontal liaison with federal departments that deliver urban Indigenous programming, through an interdepartmental working group. Through its targeted support, the Urban Programming for Indigenous Peoples will directly contribute to the improvement of the socio-economic opportunities for urban Indigenous Canadians.

Description: Includes records related to the funding program. This includes Terms and Conditions, research and discussion papers, funding arrangements and agreements with recipients, correspondence, emails, briefing notes, memos, backgrounders, fact sheets, presentations, media lines and communications strategies, question period cards, agendas, minutes of meetings, project applications, work plans, risk assessments, due diligence reports, interim and final activity reports and budgets. Records also contain policy related documents such as briefing notes, policies, research and operational procedures.

Note: Formerly Record number AANDC RO 900

Document types: Project applications, proposals, budgets, financial forecasts and statements, risk assessments, due diligence reports, work plans, briefing notes, policies, research and operational guidelines.

Record number: ISC ESDPP 900

Core Responsibility 3: Governance and Community Development Services

These services are commonly delivered in partnership with Indigenous communities and institutions and are focused on strong community governance and physical foundations. They include supports for governance capacity in areas such as community planning and financial management. They also include support for investments in community infrastructure, land and resource management and economic development.

Departmental result 6

Indigenous communities advance their governance capacity

  • Percent of First Nations with a completed community-led plan

Departmental result 7

Indigenous people have reliable and sustainable infrastructure

  • Number of long term drinking water advisories affecting public water systems on reserve
  • Percent of First Nations housing that is adequate as assessed and reported by First Nations

Departmental result 8

Land and resources in Indigenous communities are sustainably managed

  • Percent of First Nations with community led Land use Plans
  • Percent of First Nations communities with adequate solid waste management systems
  • Percent of high risk contaminated sites on reserve where clean-up or containment is occurring to reduce risk

Departmental result 9

Indigenous communities build economic prosperity

  • Percent of increase of Indigenous businesses created and/or expanded
  • Percent of First Nations communities where Non-federal government revenues represent 25% or more of total revenues

Program inventory

Health Facilities

Program description

The Health Facilities program supports the development and delivery of health programs and services through investments in health facilities infrastructure. The program does this through administering contribution agreements and directing departmental spending. Health facilities include nursing stations, health stations, health centres, health offices, and treatment centres on reserve. Key program activities include funding the following: the construction, acquisition, leasing, expansion and/or renovation of health facilities; the operations and maintenance of health facility infrastructure; security services; and, preventative and corrective measures for health facility infrastructure such as capital projects aimed at maintaining or restoring compliance with building codes, environmental legislation, and workplace health and safety standards to improve the workplace environment for staff working in First Nations health facilities. The Health Facilities program shares synergies with other First Nations and Inuit Health Branch programs and external partners. Health Facilities program activities support the delivery of Clinical and Client Care Services on-reserve, the Mental Wellness Program, the Healthy Living Program and the Healthy Child Development Program (Aboriginal Head Start On Reserve facilities).

Description: Includes records related to the development of the infrastructure required to deliver health programs and services. Records will include applications for recipient funding for the construction, acquisition, leasing, expansion and/or renovation of health facilities; as well as funding for the integration of health services with, or support the transfer of health services to, provincial or local health authorities. Records will include funding compliance evaluations as well as site evaluations for compliance regarding building codes, environmental legislation, and occupational health and safety standards.

Document types: integrated facility audits, operating and maintenance management plans, site inspections, surveillance and monitoring documentation, grants and contributions proposals, agreements and report submissions, correspondence, presentations, contracts with collaborators, committee agenda, reports and minutes, information sharing agreements, educational and outreach documentation.

Record number: ISC FNIHB 015

e-Health Infostructure Program

Program description

The eHealth Infostructure Program (eHIP) works towards the modernization, transformation, improvement and sustainment of health care services in First Nations communities.

The objective of the eHIP is to improve the efficiency of health care delivery to First Nations individuals, families, and communities through the use of virtual care technologies for the purpose of defining, collecting, communicating, managing, disseminating, and using data. Front-line care providers are therefore able to better deliver health services in First Nations communities through eHealth partnerships, technologies, tools, and services. eHIP supports and funds a combination of eHealth information, applications, technology and people to help provide First Nations with: optimal health services delivery; optimal health surveillance; effective health reporting, planning and decision making; and, integration/ compatibility with other health services delivery systems. eHIP shares synergies with other First Nations and Inuit Health Branch programs such as Clinical and Client Care and external partners. The latter include National Indigenous Organizations (such as the Assembly of First Nations), federal departments, provincial governments, and national and regional associations.

Description: Includes records related to the eHealth Info-structure program including e-Health partnerships, technologies, tools and services and to the enhancement of modern systems of information and communications technologies.

Document types: eHealth plans, policies, analyses reports, grants and contributions proposals, agreements and report submissions, correspondence, presentations, contracts with service providers and collaborators, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, program evaluation, educational and outreach documentation.

Record number: ISC FNIHB 010

First Nations and Inuit Nursing Innovation

Description: Includes records related to investments in innovative nursing projects in specific remote and isolated FN communities that test new collaborative health care teams, integration of technology and nurses, new hours of operation in target nursing stations and enhanced educational opportunities for nurses to obtain advanced primary care nurse competencies.

Document types: policies, application forms, analyses and evaluation reports, grants and contributions proposals, agreements and reports, correspondence, presentations, contracts with collaborators, strategic policy advice, risk assessments, briefing notes, committee agenda, reports and minutes, training plans, educational and outreach documentation.

Record number: ISC FNIHB 015

Health Planning, Quality Management and Systems Integration

Program description

The Health Planning, Quality Management and Systems Integration program administers contribution agreements and direct departmental spending to increase the capacity of First Nations and Inuit to design, manage, evaluate, and deliver health programs and services. In particular, the Health Services Integration Fund is a proposal-based program that funds time-limited projects that facilitate collaboration of multiple jurisdictions as a means to improve the effectiveness, accessibility and relevance of health services provided to First Nations and Inuit. Examples of funded projects include integration models for improving linkages between services or access to other local services in mental health and addictions, primary or continuing care, and systems management. This program also works to foster the uptake of accreditation in nursing stations and health centres providing services to First Nations communities. It shares synergies with other First Nations and Inuit Health Branch programs such as Clinical and Client Care, Healthy Living, Healthy Child Development and Mental Wellness, as well as with external partners. It works closely with National Indigenous Organizations, federal departments, provincial governments and national and regional associations.

Description: Includes records related to programs and activities that support the enhancement of capacity for First Nations and Inuit in order to engage in, and control the design of, management and delivery of their health programs and services. Specific records will relate to health planning and management and quality improvement, such as accreditation and the evaluation of health programs for the delivery of quality health services.

Document types: Grants and contributions proposals, agreements and report submissions, research proposals, analysis, and reports, correspondence, presentations, research files of published and unpublished data, strategic policy advice, briefing notes, application forms and questionnaires, financial claims, conference materials, draft legislation and regulatory frameworks, fact sheets, committee agenda, reports and minutes, educational and outreach documentation.

Record number: ISC FNIHB 005

Conference and forum nominees

Description: Contains recommendations, applications (including demographic information), references, curriculum vitae and financial claims of persons applying or selected to participate in Indigenous Services Canada organized conferences and fora where registration is limited or selective.

Class of individuals: Persons who have applied for or been nominated to participate in Indigenous Services Canada organized conferences or fora, including those who are selected. Does not include persons who attend conferences or fora where registration and selection are unlimited or by lottery.

Purpose: To evaluate and select delegates to conferences and fora from applications received on the basis of criteria established by the organizing program area; to maintain an inventory of selected delegates and the activities they participate in; to process any travel claims or honorariums for selected delegates; to maintain an inventory of interested persons. Personal information is collected pursuant to section 12 of the Department of Indigenous Services Act.

Consistent uses: None.

Retention and disposal standards: Under development.

RDA number: Under development
Related Record number: ISC FNIHB 005
TBS registration: 20210019
Bank number: ISC PPU 265

Health Systems Integration

Program description

The Health Systems Integration program administers contribution agreements and direct departmental spending to better integrate health programs and services funded by the federal government with those funded by provincial/territorial governments. This program supports the efforts of partners in health services, including: First Nations and Inuit, tribal councils, regional and district health authorities, regions, national Indigenous organizations, and provincial and territorial organizations to integrate health systems, services, and programs so they are more coordinated and better suited to the needs of First Nations and Inuit individuals. This program also promotes and encourages emerging tripartite agreements. Two key activities supporting program delivery include: development of multi-party structures to jointly identify integration priorities; and, implementation of multi-year, large scale health service integration projects consistent with agreed upon priorities (i.e., a province wide public health framework or integrated mental health services planning and delivery on a regional scale). The program objective is a more integrated health system for First Nations and Inuit individuals, families and communities that results in increased access to care and improved health outcomes. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

Class of Records (CoR) for Sub-Sub Program 3.3.2.1

First Nations and Inuit Health Systems Integration

The Health Systems Integration program administers contribution agreements and direct departmental spending to better integrate health programs and services funded by the federal government with those funded by provincial/territorial governments. This program supports the efforts of partners in health services, including: First Nations and Inuit tribal councils, regional/district health authorities, regions, national Indigenous organizations, and provincial/territorial organizations to integrate health systems, services, and programs so they are more coordinated and better suited to the needs of First Nations and Inuit communities. This program also promotes and encourages emerging tripartite agreements. Two key activities supporting program delivery include: development of multi-party structures to jointly identify integration priorities; and, implementation of multi-year, large scale health service integration projects consistent with agreed upon priorities (i.e., a province wide public health framework or integrated mental health services planning and delivery on a regional scale). The program objective is a more integrated health system for First Nations and Inuit individuals, families and communities that results in increased access to care and improved health outcomes. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

Description: Records relate to systems integration support for partners in Indigenous health (e.g., First Nations or Inuit communities, tribal councils, and regional and district health authorities). Records relate to emerging tripartite (federal-provincial-First Nations) work; policy approaches to integrate health services and programs; the development of multi-party governance structures to jointly identify integration priorities and plans for further integrating health services in a given province/territory/region; projects funded under the Health Services Integration Fund contribution program.

Document types: correspondence with various stakeholders, presentations, grants and grants and contribution proposals, agreements and report submissions, contracts with service providers and collaborators, provincial and territorial health services integration plans, project files, strategic policy advice, risk assessments, briefing notes, fact sheets, committee agenda, reports and minutes, educational and outreach documentation.

Record number: ISC FNIHB 005

Indigenous Governance and Capacity

Program description

In order to advance reconciliation and support Indigenous communities in self-determination, an important part of the department's focus involves providing funding and other supports for Indigenous governments to increase their governance capacity and carry out the day-to-day business operations of government. Effective governance not only supports the transfer of services but is also key to socio-economic progress and the overall well-being of Indigenous communities.

ISC provides governance and administration support to First Nation governments and Indigenous organizations and institutions through 4 distinct but related grants and contributions programs, collectively known as the Indigenous Governance and Capacity programs (formerly the Indian Government Support programs) :

  • Band Support Funding
  • Employee Benefits
  • Tribal Council Funding
  • Professional and Institutional Development

The program also oversees initiatives aimed at advancing the Indigenous Community Development National Strategy such as community-led planning and Indigenous Community Development Training.

Governance and Institutions of Government

Program description

This Program provides support to First Nation governments, as well as Indigenous governance institutions and organizations through core and targeted programming. The intent of this support is to facilitate capacity development in the Indigenous public service, the elected leadership, and entities that administer aggregate services on behalf of or to First Nation governments and their communities. Transparent and accountable First Nations governments attract investment, create opportunities, and effectively support their citizens. Transparent and accountable institutions and organizations strengthen the fabric of Indigenous governments across Canada, assist Indigenous communities and their governments in attracting investment, and support Indigenous participation in the Canadian economy. Ultimately, good governance practices are essential for active Indigenous participation in Canadian society and the economy.

First Nation Governments

This sub-program supports the core operations and capacity development of First Nations Governments, including the professional development of their personnel. Support for community development and capacity building will be through collaborative, coordinated and targeted community-driven investments, leveraging partnership wherever possible. Funds are provided through direct transfer payments towards the costs of core functions of government such as law-making, financial management and administration, and executive leadership. In addition, the sub-program provides guidance and develops legislation supporting transparent and accountable governance. Typical activities include, but are not limited to, assistance in establishing governance and associated capacities, processes and mechanisms (such as by-law making authority and election processes).

Indian Government Support

Description: Includes records related to programs seeking to strengthen the capacity of First Nations and their management training, professional development and administrative institutions. Information pertaining to Band Support Funding (BSF), Professional and Institutional Development, Tribal Council Funding (TCF), Band Employee Benefits (BEB), and Professional and Institutional Development (P&ID).

Note: Formerly Record number INA LTS 401. Consolidates records previously described in ISC RO 399.

Document types: Spreadsheets, policies, guidelines, templates, correspondence, briefing notes, presentations, proposals, applications and reports.

Record number: ISC RO 401

Band Governance Management System

Description: Includes records relating to band council elections, election appeals, the composition of band councils, including the identity of Chief and Councillors, as well as a listing of band by-laws and the appointment of Justices of the Peace under the Indian Act.

Note: Formerly Record number INA LTS 500

Document types: Documents submitted to the Department by First Nations and electoral officers pertaining to elections and by-laws. These are reports from the electoral officer on the results of an elections and by-laws adopted by band councils.

Record number: ISC RO 500

Band Governance Management

Description: This bank describes information that is related to First Nations Council elections and by-law administration. The personal information may include: name, contact information, Indian status number, and date of birth.

Note: Information may be stored in the following internal systems and databases: Band Governance Management System (BGMS); Indian Registry System.

Class of individuals: First Nations and Inuit; current and past elections, candidates, elected officials, and electoral personnel as well as appointed officials under section 107 of the Indian Act.

Purpose: The personal information is used to establish an inventory of events related to Band Council elections as well as by-law making authorities exercised under the Indian Act and Justice of the Peace appointments. Collection of personal information is authorized by the Indian Act.

Consistent uses: The information may be used and shared within ISC to update the Indian Register and Departmentally Administered Band Lists ISC PPU 110. Information is used or disclosed for mailing list purposes.

Retention and disposal standards: Records will be retained for 30 years after the last administrative action and then, the records are transferred to the Library and Archives Canada for archival purposes.

RDA number: 96/006
Related Class of Records Number: ISC RO 500
TBS registration: 20100120
Bank number: ISC PPU 500

Data Development and Performance Measurement

Description: Includes records related to the activities (meeting minutes) of the First Nations Data Statistics Technical Table Performance Measurement Frameworks for First Nations Social Programs, indicator and benchmark development as well as Comprehensive Community Planning Models and discussion papers.

Note: Formerly Record number AANDC RO 084

Document types: Data-sharing protocols, capacity development with regard to data collection and analysis, and infrastructure needs with regard to First Nations and First Nation-centered indicator and performance measurement frameworks.

Record number: ISC RO 084

International Relations

Description: Includes records related to ISC's engagement on indigenous issues at the bilateral level (with other countries) and the multilateral level (with the United Nations and other international organizations) and to policy analysis on international best practices and lessons learned.

Document types: Briefing notes and memos on international issues; reports from study tours and international meetings; Memoranda of Understanding and work plans established with other countries; funding, agreements, contracts, statements of work, communication products and statements delivered in international fora; correspondence.

Record number: ISC RO 395

Indian Act Alternative

Description: Includes records related to the financial and technical support provided for various First Nations Working Groups in their pursuit of alternative legislation to the Indian Act.

Document types: Briefing notes, memos, policy analysis, presentations, funding agreements and reports.

Record number: ISC RO 394

Note: Indian Act Alternative CoR data pertains to and resides with multiple ISC program sectors.

Intergovernmental Relations

Description: Includes records related to bilateral and multilateral intergovernmental relations; policy analysis and support with regard to intergovernmental relations affecting policy and program development and delivery.

Document types: Briefing notes, memos, reports (i.e. including analytical profiles), correspondence.

Record number: ISC RO 500

Indigenous Governance Institutions and Organizations

This sub-program supports aggregate program delivery as well as aggregate capacity development through Indigenous governance institutions and organizations at the local, regional and national level dedicated to developing and supporting Indigenous governments in the exercising of their responsibilities. It also supports institutions providing technical support to First Nation governments, in the areas of taxation and financial management to carry out their legislative mandate under the First Nations Fiscal Management Act. Implementation support to First Nation governments for the Family Homes on Reserves and Matrimonial Interests or Rights Act is also provided. Funds are provided through transfer payments to organizations and institutions with demonstrated expertise in supporting First Nation governments to enhance capacity for service delivery and professional development.

Band Management and Funds

Description: Band local services, legal opinions, Orders in Council, Cabinet documents, Treasury Board submissions, association support and community based planning.

Note: Formerly Record number INA CSS 403.

Document types: Policy, eligibility, program descriptions, terms and conditions, funding formula and criteria, administration and operational guidelines.

Record number: ISC CFO 403

Management Development Training

Description: Provides support for management training and the development of First Nations based on community, identified concerns and needs. Provides resources to First Nations for the professional development and training of band administrators, managers and their staff. Provides funds for the development of their public service organizations to ensure that suitable management development programs and courses are available.

Note: Formerly record number AANDC LTS 399. Records have been consolidated under Indian Government Support Class of Record, ISC RO 401

Document types: Management support and advice, systems development, organizational development, and management training.

Record number: ISC RO 399

Legislation: Institutional Development

Description: Includes records related to the creation and implementation of the First Nations Fiscal Management Act and the institutions created by it: the First Nations Tax Commission, the First Nations Finance Authority, and the First Nations Financial Management Board.

Note: Formerly Record number INA LTS 040

Document types: Annual Corporate Plans, financial statements and Annual Reports; Band Council Resolutions from First Nations requesting to be Scheduled; Reports; spreadsheets; briefing notes, correspondence, payments information on grant and contribution funding for the above institutions; ISC Evaluation of the Implementation of the First Nations Fiscal Management Act; Regulatory development, etc.

Record number: ISC RO 040

Infrastructure and capacity

This program supports First Nation communities in acquiring, constructing, owning, operating and maintaining a base infrastructure that protects their health and safety and enables their engagement in the economy. The Emergency Management Assistance sub-program supports the 4 pillars of emergency management on reserve: mitigation, preparedness, response and recovery. Other sub-programs provide funding and advice to support housing, capacity building, and community infrastructure, including water and wastewater systems, education facilities, roads and bridges, electrification, and community buildings. Ultimately, this program enables First Nations to participate more fully in the Canadian economy by establishing a base of safe infrastructure that meets established standards, and housing and infrastructure that meets the needs of First Nations communities as well as supporting the 4 pillars of emergency management.

Capital Facilities and Maintenance Program

Description: Includes records related to assistance to First Nations for the planning, design, construction, acquisition, and operation and maintenance of basic infrastructure and capital facilities on reserves. This includes water supply and sewers, roads, electrification, fire protection services, schools, and community buildings. Data is stored in the Integrated Capital Management system. Records kept include related policies, level of service standards and correspondence.

Document types: Policies, procedures, performance management framework, best practices, protocol, progress reports, site visit reports, asset reports, asset condition reports, proposals, submissions, contracts, investment plans, correspondence, briefing notes, memoranda, records of meetings, engineering briefs, business cases.

Record number: ISC RO 087

Water and wastewater

Program description

The Water and Wastewater program contributes to the Departmental Result "Indigenous people have reliable and sustainable infrastructure", by providing funding to plan, design, construct, acquire, operate and maintain water and wastewater systems, including the treatment and distribution of water and the collection, treatment and disposal of wastewater. More specifically, the program provides funding to: coordinate training and capacity building for activities related to water and wastewater facilities; identify on-reserve water and wastewater infrastructure needs; develop water and wastewater infrastructure capital plans; and design and construct water and wastewater infrastructure; and design and implement management practices for water and wastewater facilities maintenance. The goal of the program is to support First Nations in their efforts to have reliable and sustainable water infrastructure that meets health and safety standards and provides residents of Indigenous communities with a level of service comparable to Canadians in non-First Nations communities. First Nations identify priorities and needs and present project proposals to the Department.

First Water Management Enhanced Program

Description: Includes records related to water and wastewater services, research and policy analysis, program requirements, service standards, guidelines, operation and maintenance of facilities, including capacity building initiative and training of operators.

Note: Formerly Record number INA SEP 403.

Document types: Policies, procedures, performance management framework, best practices, protocol, guidelines, progress reports, site visit reports, asset reports, asset conditions reports, water and wastewater inspection reports, assessments, proposals, submissions, contracts, investment plans, correspondence, briefing notes, records of meetings, engineering briefs, contribution agreements.

Record number: ISC RO 403

Water and Wastewater Operators

Description: This bank describes information that is related to water and wastewater operators. The personal information may include name, contact information, educational information and individual's position within the band office, water or wastewater facility, management and certification training, operators' levels, and test results of certification.

Note: Personal information is stored in the Operators module of the Integrated Capital Management System (ICMS).

Class of individuals: Qualified individuals hired by the First Nations as water and wastewater system operators.

Purpose: The personal information is used to support the operation and maintenance of First Nations water and wasterwater facilities and for the identification and training of staff, including water treatment plant operators. Personal information is collected pursuant to section 81 of the Indian Act.

Consistent uses: The information may be used or disclosed for the following purposes: evaluation.

Retention and disposal standards: Records will be retained for 30 after the last administrative action and then are transferred to Library and Archives Canada (LAC) as archival records.

RDA number: 76/009
Related Record number: ISC RO 403
TBS registration: 20090258
Bank number: ISC PPU 602

Education Facilities

Program description

The Education Facilities program contributes to the Departmental Result "Indigenous people have reliable and sustainable infrastructure", by providing funding to: plan, design, construct/acquire, renovate, repair, replace, and operate and maintain federally- or band-operated elementary and secondary education facilities (including school buildings, teacher ages, and student residences), and related facility services. Provincial school boards are also eligible for funding to plan, design, construct / acquire elementary and secondary education facilities serving First Nation students ordinarily resident on reserves.

The Education Facilities program also provides funding to: acquire, replace, and repair furniture, equipment, and furnishing for schools, teacher ages and student residences; identify education facility needs and develop education facility plans; and design and implement maintenance management practices.

First Nation communities identify priorities and needs in their First Nations Infrastructure Investment Plans and funding is then allocated for projects based on a national priority assessment. Project proposals are submitted by the First Nations communities to the regional offices and evaluated at the national level to determine the priority projects to be funded.

Education Facilities

Description: Includes records related to the provision of funding for the planning, design, construction or acquisition, renovation, repair, replacement, operation and maintenance of federally- or band-operated elementary and secondary education facilities (including school buildings, teacher ages and student residences), and any related facility services. This includes the identification and acquisition of necessary land rights. Also contains records relating to the provision of funding for the acquisition, replacement, and repair of furniture, equipment and furnishing for federally- and band-operated schools, teacher ages and student residences and for the identification of education facility needs and the development of education facility plans and the design and ongoing implementation of maintenance management practices. Includes records relating to the provision of funding for agreements with provincial school boards for the planning, design, construction and acquisition of facilities, for the elementary and secondary education of First Nation children ordinarily resident on reserves.

Note: Formerly Record number INA ESD 1021

Document types: Policies, procedures, performance management framework, best practices, progress reports, site visit reports, asset conditions reports, proposals, contracts, statements of work, proposals, evaluation criteria, investment plans, correspondence, briefing notes and memoranda, records of meetings, engineering briefs.

Record number: ISC RO 1021

Housing

Program description

The First Nations On-reserve Housing Program contributes the departmental result that Indigenous people have reliable and sustainable infrastructure. The program provides funding for First Nations to: plan and manage housing needs; design, construct and acquire new housing units; as well as renovate existing housing units. Working in partnership with First Nations, this program seeks to increase the supply of safe and affordable housing to achieve better housing outcomes for on-reserve residents. The program supports First Nations in their efforts to have reliable and sustainable infrastructure..

The Capital Facilities and Maintenance Program is the policy framework under which the housing program operates. Decisions on project funding are built around the First Nations Infrastructure Investment Plan process in which communities outline their infrastructure needs. The Department regional offices align those needs with program terms and conditions, criteria, priorities, and resources; and the Department headquarters ensures accountability and the allocation of funds to regions. Regional offices oversee cost effectiveness by ensuring that projects are publicly tendered and the Department's Assistant Deputy Minister-level Operations Committee provides high-level oversight of the program.

On-Reserve Housing Policy

Description: The On-Reserve Housing Program continues to support distinctions-based housing policy work, co-developed with First Nations and federal partners.

Note: Formerly known as Record number INA SEP 404

Document types: Policies, procedures, performance management framework, best practices, progress reports, asset reports, proposals, submissions, contracts, correspondence, briefing notes.

Record number: ISC RO 404

Indian and Inuit Off Reserve Housing Assistance Program

Description: Contains personal and financial information on registered Indians who received loans from the Department. This program was discontinued in 1985.

Class of individuals: Indians and Inuit Participating in the Off-Reserve Housing Assistance Program.

Purpose: The purpose of this bank is to establish a record of Registered Indian and Inuit off-reserve housing and to administer loans within the terms and conditions of the program.

Consistent uses: No consistent uses.

Retention and disposal standards: Records are retained for 30 years after each case is closed and are then transferred to Library and Archives Canada.

RDA number: 76/009
Related Record number: ISC RO 404
TBS registration: 002508
Bank number: ISC PPU 005

On-Reserve Housing Program – Ministerial Loan Guarantee

Description: Contains personal information on subsidies and loan details for which a Ministerial Guarantee has been provided. Recipients are as defined in Order in Council P.C. 1999-2000, dated November 4, 1999.

Class of individuals: Persons registered under the Indian Act

Purpose: The purpose of this bank is to establish records of loans for housing from the Canada Mortgage and Housing Corporation (CMHC), a lender approved pursuant to the National Housing Act (NHA), made to applicants living on land as defined in the terms and conditions approved by the Order in Council P.C. 1999-2000, dated November 4, 1999. Loans are then monitored and administered under the terms of the Ministerial Guarantee.

Consistent uses: Verification of information with other organizations, including data matching.

Retention and disposal standards: Records are retained for 30 years after each case is closed and are then transferred to Library and Archives Canada.

RDA number: 76/009 and 88/003
Related Record number: ISC RO 404
TBS registration: 002509
Bank number: ISC PPU 011

Other Community Infrastructure and Activities

Program description

The Other Community Infrastructure and Activities contributes to the departmental result: Indigenous people have reliable and sustainable infrastructure.

The Other Community Infrastructure and Activities program provides targeted funding for general community infrastructure projects on reserve. The goal of the program is to improve the quality of life and the environment for First Nation communities. The program supports First Nation communities in their efforts to have reliable and sustainable infrastructure by providing funding to plan, design, construct, acquire, operate and maintain community infrastructure assets and facilities, as well as coordinate training and undertake capacity-building activities in this area.

The Department funds 8 types of infrastructure in line with the Other Community Infrastructure program, including: roads and bridges, connectivity, culture and recreational facilities, fire protection, energy systems, planning and skills, and structural mitigation.

First Nation communities identify priorities and needs in their First Nations Infrastructure Investment Plans and funding is then allocated for projects based on a national priority assessment. Project proposals are submitted by the First Nations communities to the regional offices and evaluated at the national level to determine the priority projects to be funded.

Renewable Energy and Energy Efficiency

The ecoENERGY for First Nation, Inuit and Northern Communities Program supports First Nation, Inuit and Northern communities, including off-grid communities, to reduce greenhouse gas emissions through the integration of proven renewable energy technologies, such as residual heat recovery, biomass, geothermal, wind, solar and small hydro. The sub-program provides funding for the design and construction of renewable energy projects integrated with community buildings, and for the feasibility stages of larger renewable energy projects.

ecoENERGY for Indigenous and Northern Communities

Description: Includes records related to projects addressing greenhouse gas emissions from energy production and use in Indigenous and Northern communities, including off-grid communities.

Note: Formerly known as First Nation, Inuit and Northern Climate Change Program, Aboriginal and Northern Community Action Program.

Document types: Briefing notes, presentations, project proposals, project proposal submission criteria and templates, evaluation criteria and project assessment results, funding and other financial arrangements, correspondence to and from project proponents, contractual arrangements, contribution agreements, project reports on program policies and operational procedures.

Record number: ISC RO 1044

Emergency Management Assistance

Program description

In April 2014, the Program became the sole window for First Nations to secure funding for emergency management costs. Through the Program, the Department supports the 4 pillars of emergency management – mitigation, preparedness, response, and recovery – as well as forest fire suppression activities. ISC is committed to working with the provinces, territories, First Nation partners and communities to establish multilateral emergency management service agreements that reflect the needs and aspirations of First Nations. These agreements will see First Nations as fully integrated and equal partners while also including indigenous traditional knowledge to ensure that First Nations have access to comparable emergency assistance services available to other residents in their respective. The Department also partners with First Nations, provincial and territorial governments, and third party service providers to protect the health and safety of First Nations individuals and their infrastructure by responding to emergencies on-reserve and assists in the remediation of critical infrastructure and community assets affected by emergency events.

It is a targeted program that supports all 4 pillars of emergency management to improve community capacity and resilience to disasters. In doing so, the Program contributes to achieving the Department's intent to improve social well-being and economic prosperity and contributes to the development of healthier and more sustainable communities.

Emergency Management Assistance

The Emergency Management Assistance Program (EMAP) promotes the 4 pillars of emergency management: mitigation, preparedness, response and recovery. Through EMAP, ISC funds and oversees the reimbursement of eligible emergency management costs, provides timely and efficient situational awareness, and develops policy to support emergency management. EMAP promotes efficiency by accessing existing resources and services of provincial and territorial and First Nation emergency management partners to address on-reserve emergencies. EMAP reimburses these partners for eligible expenses, supports emergency preparedness activities such as the development of risk assessments, the FireSmart program on-reserve, flood protection studies as well as developing, updating and maintaining exercises for emergency management plans.

Emergency Management for First Nations Communities

Description: Includes records related to ISC's emergency and issue management Responsibilities in First Nation communities.

Note: Formerly Record number INA CSS 090 and INA DMO 900

Document types: Risk assessment plans and emergency management plans. Expenditures for: emergency management, search and recovery on compassionate grounds. Emergency Management, Wildland Fire Suppression agreements with provinces and territories or other emergency management organizations. Situational awareness products including: notifications, weekly summary reports, weekend reports, situation reports, Annual Incident Reports, and ministerial briefing material. This includes maintaining a data base on past emergencies. Post-event (after-action) reports for events to which ISC played a role in emergency and issue management. Standard Operating Procedures, Policy and Planning guidelines.

Record number: ISC RO 090

Manitoba Northern Flood Agreement

Description: Includes records related to advice and assistance to Manitoba First Nations on the Northern Flood Agreement and related developments of the Churchill Nelson Rivers Diversion Project.

Note: Formerly Record number INA LED 136

Document types: Flood and water control plans and maps, resource development impacts, environmental assessment and documents relating to settlement negotiations.

Record number: ISC RO 136

Indigenous Entrepreneurship and Business Development (LED)

Program description

This program supports Indigenous entrepreneurs who would otherwise have difficulty accessing capital to create and expand a business due to legislative and market-based barriers. The program provides access to capital, support services, and business or procurement opportunities including federal contracts contributing to higher levels of economic prosperity for Indigenous peoples in Canada.

Indigenous Entrepreneurship

Supporting Indigenous entrepreneurship leads to greater participation in the economy and improved economic prosperity for Indigenous peoples in Canada. This program is guided by the Federal Framework for Aboriginal Economic Development and its vision of strengthening Indigenous entrepreneurship. The sub-programs within this program work together to support the creation and growth of viable Indigenous businesses by providing access to business capital, support services and business opportunities. In playing this key support role, this program expects to influence longer-term Indigenous business viability, leading to improved economic prosperity for Indigenous peoples in Canada.

Business Capital and Support Services

This sub-program contributes to the expected result of Aboriginal Entrepreneurship Program primarily through the provision of funding. Funding is provided to a national network of Aboriginal Financial Institutions (AFI's), Indigenous entrepreneurs and organizations and non-Indigenous organizations establish and maintain capital for Indigenous business development. Funding also support ongoing capacity to deliver business development services. The expected results of this sub-program are a sustainable network of AFIs delivering business development services, provision of both non-repayable and repayable financing to Indigenous entrepreneurs and communities and support for the creation or expansion of small and medium-sized businesses.

Record number: ISC RO 090

Business Capital and Support Services

Description: Includes records related to fostering business development among Indigenous peoples in Canada through Aboriginal Business Development. This includes material such as business proposals and analysis, project monitoring, claims and payments, business performance reviews, program evaluations, and client databases of Indigenous businesses. The following sub- components are included: Aboriginal Business Development, Aboriginal Financial Institutions, and Access to Capital.

Document types: Business proposals and analysis, project monitoring, claims and payments, memoranda, policies, business performance reviews and program evaluations.

Record number: ISC LED 802

Aboriginal Business Development

Description: This bank describes information that is about funding, support (including mentoring services), collaboration, and research provided to encourage Aboriginal entrepreneurs and businesses. The personal information may include name, contact information, biographical information, date of birth, educational information, financial information, credit information, identification numbers, physical attributes and signature.

Class of individuals: Aboriginal entrepreneurs, representatives of businesses including Aboriginal Financial Institutions, National Aboriginal Economic Development Board and other partners, such as federal, provincial and territorial institutions and private organizations.

Purpose: The personal information is used to process requests for: financial assistance, business information and resource materials, and referrals to other possible sources of financing or business support. Personal information is collected pursuant to the Indian Act.

Consistent uses: With appropriate notification of individuals, ISC may share some information with Aboriginal Financial Institutions including Aboriginal Capital Corporations, Aboriginal Community Futures Development Corporations and other Aboriginal-owned or controlled lending institutions. Some of these organizations act as third-party delivery agents for the Aboriginal Business Canada program, primarily in rural and remote communities. Some information may be shared with federal and provincial and territorial institutions that are partners in this program including Industry Canada, Western Economic Diversification Canada, Business Development Bank of Canada, and Statistics Canada (for research and survey purposes). Some information may also be shared with private sector organizations, including: the National Aboriginal Economic Development Board (NAEDB), which reviews and provides recommendations on proposals involving large investments and guides the program in setting funding priorities; and the Canadian Executive Services Organization (CESO) to deliver personalized mentoring services to youth entrepreneur clients.

Information may be used for evaluation, research and statistical purposes.

Retention and disposal standards: Records will be retained for 5 years after the last administrative action and then are transferred to Library and Archives Canada as archival records.

RDA number: 76/009
Related Record number: ISC LED 802
TBS registration: 20091054
Bank number: ISC PPU 901

Fiscal policy

Description: Includes records related to intergovernmental fiscal transfer programs in Canada between Canada and self-governing Indigenous groups. Description and analyses of fiscal relationships involving Canada, Indigenous groups, provinces and territories and of the status of discussions and negotiations or processes related to developing fiscal relations in the context of future self-government arrangements.

Note: Formerly Record number INA CGI 001

Document types: Federal and ISC policies and programs, fiscal relations policies and issues, fiscal relations negotiation tables, taxation issues, administrative, financial and personnel matters, workshops, meetings, conferences, and studies (public sources, para-public institutions and academic sources).

Record number: ISC LED 001

Business opportunities

This sub-program contributes to the expected result of Aboriginal Entrepreneurship Program by facilitating Aboriginal businesses' access to public and private sector business opportunities. Pursuant to the federal Procurement Strategy for Aboriginal Businesses (PSAB), this sub-program enhances Aboriginal business participation in the federal procurement process by promoting and influencing federal departmental contract opportunities set asides and facilitating the bidding process for qualified Aboriginal businesses that support federal government priorities. In addition, the sub-program supports the identification of other public and private sector business opportunities and facilitates Aboriginal access to these opportunities through a variety of partnership and participation-based approaches. The expected result of this sub-program is that qualified Aboriginal businesses win federal and non-federal procurement contracts.

The Procurement Strategy for Aboriginal Business

Description: Includes records related to the Procurement Strategy for Aboriginal Business (PSAB) that seeks to increase the number of Indigenous suppliers bidding for and winning federal government contracts. PSAB is also leveraged to provide Indigenous businesses with market driven opportunities outside of federal government procurement.

Note: Formerly record number AANDC SEP 132

Document types: Procurement strategy, communications, advocacy activity reports, supplier development and sector studies, stakeholder information studies, statistical data, annual reports, contracts, memorandum of understanding, interdepartmental agreements and statements of work and research designed to promote Indigenous procurement within the federal government.

Record number: ISC LED 132

Indigenous Business Directory

Description: Includes records related to businesses registered in the Indigenous Business Directory located within ISC Information Management and Information Technology Branch. This directory allows businesses to self-declare as Indigenous and to compete in the bidding process for federal contracts through the Procurement Strategy for Aboriginal Business. Registration must be renewed every 2 years.

Note: Businesses registered in the Indigenous Business Directory are subject to compliance audits.

Document types: Name of the business, name(s) of the owner, data provider, or other business contact(s), business contact information (phone, address, fax, email) of owner(s), employee(s), website(s), sector or industry information.

Record number: ISC LED 1501

Procurement Strategy for Indigenous Business Compliance Audits

Description: Includes records related to compliance auditing of businesses which have registered in the Indigenous Business Directory, or have self-declared as an Indigenous business when it has been the first or second bid of a federal contract but which are not in the Indigenous Business Directory. Compliance audits are undertaken prior to (pre-award), after (post-award) or randomly selected from the Indigenous Business Directory.

Note: Compliance audits are mandated by the cabinet, and are carried out by third-party contracted auditors on behalf of the department.

Document types: Interpretation bulletins, correspondence, legal opinions, audit reports and audit analysis. Business information: owner(s) name(s), business contact information (phone, address, fax, email), articles of incorporation, minutes from board of director meetings, business tax records, business financial records, invoices, contract details, payroll records.

Record number: ISC LED 1502

Economic Development Capacity and Readiness (LED)

Program description

The Department is supporting the efforts of Indigenous communities in sustainable economic development, sustainable food, social and green infrastructure, natural resources and environmental management. The Economic Development Capacity and Readiness program contributes by supporting Indigenous people and communities in advancing their business development and economic growth. The program provides support for the development of Indigenous capacity and the building of relationships with partners, through investments in the development of public and private sector partnerships, participation in targeted economic development opportunities, planning and economic development services and capacity building supports. These investments result in the leveraging investments, the establishment of regulatory certainty and the capacity to participate in economic opportunities, thereby, enabling Indigenous people and communities to achieve greater self-reliance and sustainable economic prosperity.

Land, Natural Resources and Environmental Management

Program description

This program works with First Nations communities to develop innovative policy, process and system improvements to enhance conditions to increase the reserve land base, support sustainable management of land, environment and natural resources that leverages community and economic development opportunities and facilitates greater First Nations independence and self-sufficiency in managing these assets. This program provides support to First Nations governments, as well as Indigenous institutions and organizations through core and targeted funding to:

  • improve the environmental conditions of First Nations reserve land by strengthening policies, processes and tools to support stronger environmental management on reserve, including solid waste management, assessment and remediation of contaminated sites, environment review, and conservation and protection of habitat and species at risk
  • provide support for communities through planning, capacity building and training to effectively manage land, natural resources and environmental activities
  • modernize land administration tools, systems, procedures and practices for First Nations operating under the Indian Act
  • address legal obligations, community growth and economic development through the additions of lands to reserve; and
  • modernize the Indian Oil and Gas Act and Systems to attract further investment on Reserve Lands
First Nation Land Management

Description: Includes records related to the management and implementation of the First Nation Land Management Act (AANDC LED 100) and Framework Agreement on First Nation Land Management. This may be comprised of records of legislation, proposals, reporting, data management, funding, and correspondence with First Nations. The program contributes to the development of strong First Nations governance, builds capacity, and presents options for exercising jurisdiction, control and management over reserve lands to support economic and social development.

Document types: Program management materials and supporting documentation such as project status reports, compliance frameworks, briefing notes, correspondence with First Nations, agreements, program manuals and communications materials.

Record number: ISC LED 1401

Lands and Economic Development Services Program (LEDSP)

Description: Includes records related to the management and implementation of the program, such as operational plans, documents for reviewing proposals, reporting, data management, funding, and correspondence with First Nations. These records are created, captured and maintained in fulfilling this function.

Note: LEDSP consolidates existing ISC programs, including the Community Economic Development Program (ISC LED 081), Community Support Services Program (ISC LED 1102), the Lands Environmental Action Fund (related records under ISC LED 1015), First Nations Land Management Regime (ISC LED 100), land management under the Indian Act through Reserve Land and Environment Management Program, Regional Lands, Administration Program (RLAP) and 53/60, and First Nations Oil and Gas Moneys Management Act (ISC LED 096)

Document types: Program management materials and supporting documentation such as project status reports, compliance frameworks, briefing notes, correspondence with First Nations, agreements, program manuals and communications materials.

Record number: ISC LED 1402

Additions to Reserves

Description: Includes records related to additions to reserves proposals that are reviewed to ensure that all policy requirements have been addressed.

Document types: Briefing notes, memoranda, procedures and policy.

Record number: ISC LED 1018

Natural Resources Development

Description: Includes records related to renewable and non-renewable resource development activities on and off reserves including but not limited to managing legal obligations of the Crown by administering the natural resources-related provisions of the Indian Act, the Indian Timber Regulations, the Indian Timber Harvesting Regulations and the Indian Mining Regulations, which secure economic benefits for First Nations. Mineral inventories, contribution funding for resource development initiatives, and timber and mineral development policies and procedures.

Note: Formerly record number AANDC LTS 076

Document types: Indian Reserve timber and mineral related documents including draft discussion papers, briefing material, correspondence, timber and mineral guidelines and directives.

Record number: ISC LED 076

Environmental Management

Description: Includes records related to environmental management on reserves such as, environmental reviews, solid waste management, departmental operations and on-reserve First Nations assets.

Note: Includes former record number AANDC LED 1015.

Document types: Project documents (including project description forms, simple review forms, detailed review forms), agreements, and proposals, tenders, environmental site and other assessments, reports, enquiries, memorandums, policies, directives and guidance, maps, photos, presentations, briefing notes, Parliamentary support documents, plans and funding submissions.

Record number: ISC LED 131

Investment in Economic Opportunities

This sub-program contributes to the expected result of the Community Economic Development Program by providing critical support for communities to support Indigenous participation in large and complex economic opportunities. Targeted investments provide funding for First Nations and Inuit communities for a range of activities to support communities' pursuit of economic opportunities (including the adoption of regulations for complex commercial and industrial development projects through the First Nation Commercial and Industrial Development Act). These activities are crucial to partnering with the private sector and other levels of government to effectively participate in and benefit from such economic opportunities. The expected result of this sub-program is that private sector partnerships and investments will occur within First Nations and Inuit communities.

Community Opportunity Readiness Program

Description: Includes records related to the management of project-based, proposal driven support for those economic opportunities identified by First Nation and Inuit communities.

Document types: Statement of intents, proposals including business plans, budgets and cash flow projections, economic development plans, land use plans, project status reports, briefing notes, project assessment and summary reports, correspondence (emails, letters, etc.) with First Nations and other stakeholders, Band Council Resolution, reports, studies, evaluation criteria, policies and funding amendments.

Record number: ISC LED 1101

Statutory, Legislative and Policy Support to First Nations Governance (LED)

Program description

The program has at its foundation the administration of the governance provisions of the Indian Act, and the First Nations Elections Act, which includes:

  • training and supporting electoral officers in the conduct of First Nations elections held under the election rules of the Indian Act and the First Nations Elections Act
  • receiving, reviewing, investigating and making recommendations on appeals of elections held under the Indian Act (which is required by the statute)
  • supporting First Nations in developing and ratifying their own community election codes under the Conversion to Community Election System Policy

In administering these responsibilities, the program provides the support First Nations require to hold solid, open and transparent elections in accordance with the rules and procedures established in the statutes. With solid uncontested elections, First Nations governments have the legitimacy and one of the foundational elements to govern effectively and make decisions for the good of their communities. The program also supports First Nations in examining alternative electoral systems (First Nations Elections Act or community election codes).

Band Governance Management System

Description: Includes records relating to band council elections, election appeals, the composition of band councils, including the identity of Chief and Councillors, as well as a listing of band by-laws and the appointment of Justices of the Peace under the Indian Act.

Note: Formerly Record number INA LTS 500

Document types: Documents submitted to the Department by First Nations and electoral officers pertaining to elections and by-laws. These are reports from the electoral officer on the results of an elections and by-laws adopted by band councils.

Record number: ISC LED 500

Core responsibility 4: Indigenous self-determined services

Departmental result 10

Indigenous people control the design, delivery and management of services

  • Number of eligible First Nations communities that have opted in to a grant to support the new fiscal relationship (SPP)
  • Number of First Nations communities that have opted in to a self-determined service agreement (CFRDO)

Departmental result 11

Indigenous self-determined services are improving outcomes for communities

  • Average Community Well-Being Index score for First Nations communities in a New Fiscal Relationship funding agreement (SPP)
  • Average Community Well-Being index score for First Nations communities in a self-determined services agreement (SPP)
  • Percent British Columbia First Nations adults reporting that their health is excellent or very good. (FNIHB)
  • Percent of First Nations communities with access to mental illness team services (FNIHB)
  • Percent of residents living on reserve who are supported through Income Assistance (ESDPP)
  • Percent of First Nations on reserve students who graduate from secondary school (ESDPP)
  • Percent of First Nations housing that is adequate as assessed and reported by First Nations(RO)

Program inventory

New Fiscal Relationship (SPP)

Program description

The purpose of the program is to empower First Nations to improve social and health outcomes by providing enhanced flexibility and predictability of funding, in a context of mutual accountability.

The grant is a funding mechanism used by the New Fiscal Relationship Program, to be sourced from existing reference levels. Funding for the Grant is sourced from the following categories of programs:

  • Band support funding
  • Employee benefits
  • Capital facilities and maintenance
    1. Operations and maintenance
    2. Minor capital
  • Income assistance
  • Assisted living
  • Elementary and secondary education
    1. Core elementary and secondary education
  • Post-secondary education
  • Primary health care, except British Columbia
    1. Health promotion and disease prevention
    2. Public health protection
    3. Primary care
  • Health infrastructure support
    1. Health system capacity
  • Lands and economic development services
    1. Community economic development
    2. Lands and environment
  • Registration administration

The grant should provide important benefits including: greater opportunities for long-term planning; flexibility in allocating, managing and using funding to better accommodate local needs and changing circumstances and priorities; ability to retain unexpected funds; and, reduced administrative and reporting burdens.

Strategic Research and Data Innovation Branch

This branch serves as the focal point of contact for authoritative demographic and socio-economic statistics, research and data development activities related to Indigenous peoples and Northerners. Through the provision of authoritative data, analytical advice, and targeted research products, Strategic Research supports program and policy development and facilitates the coordination of data and research-related initiatives conducted by other units within the department.

Description: Includes records related to the following programs or functions: INSTAT, the Surveys on Indigenous Peoples, Data Strategies, Research and Analysis, and Knowledge Transfer.

Document types: Terms and Conditions, research/discussion papers, funding arrangements/agreements with other government departments, survey delivery organizations and/or recipients, Memoranda of Understanding, Terms of Reference, Correspondence; e-mails; briefing notes; memos; backgrounders; reports; fact sheets; presentations; analytical advice; media lines and communications strategies; question period cards; agendas; minutes of meetings; attendance records, Information Sharing Agreements, client request records, project proposals, service contracts, databases of socio-economic indicators as provided by survey delivery organizations, custom data tabulations.

Record number: ISC SPP 201

INSTAT

INSTAT provides the latest socio-economic data on First Nations, Métis and Inuit peoples. Sources of data include:

  • Indian Register
  • Census of Canada
  • Community Well-Being Index
  • Aboriginal Peoples Survey
  • Remoteness and Environmental Index
  • Labour Force Survey
  • First Nations Regional Early Childhood, Education and Employment Survey
  • First Nations Labour and Employment Development Survey

Description: Includes aggregated and rounded socio-economic data free of personal identifying information, as provided by the Indian Register, Statistics Canada or the First Nations Information Governance Centre.

Document types: Custom data tabulations, databases of socio-economic indicators, funding arrangements/agreements with other government departments, survey delivery organizations and/or recipients, Correspondence; e-mails; briefing notes; memos; backgrounders; reports; fact sheets; presentations; analytical advice; media lines and communications strategies; question period cards; agendas; minutes of meetings; Information Sharing Agreements, client service contracts.

Record number: ISC SPP 202

INSTAT Client Database

INSTAT Client Database is a repository of information collected on all data requests made to the INSTAT team.

Description: Information contained in this database includes the client name, date of request, and a description of the data requested.

Document types: client request records

Record number: ISC SPP 203

The Surveys on Indigenous Peoples (SIP) Program

The Surveys on Indigenous Peoples (SIP) is a program supported by ISC, CIRNAC and Employment and Social Development Canada to provide socio-economic and health data for Indigenous people in Canada. The initiative consists of an on-reserve survey conducted by the First Nations Information Governance Centre and a complementary but unique survey conducted by Statistics Canada for First Nations living off reserve, as well as Inuit, and Métis.

Description: Includes records pertaining to the development and management of the Indigenous Peoples Survey, formerly the Aboriginal Peoples Survey and select surveys delivered by the First Nations Information Governance Centre.

Document types: Terms and Conditions, research/discussion papers, funding arrangements/agreements with other government departments, survey delivery organizations and/or recipients, Memoranda of Understanding, Terms of Reference, Correspondence; e-mails; briefing notes; memos; backgrounders; reports; fact sheets; presentations; analytical advice; media lines and communications strategies; question period cards; agendas; minutes of meetings; attendance records, Information Sharing Agreements, project proposals.

Record number: ISC SPP 204

Research and analysis

Research and Analysis produces reports and analytical documents related to the socio-economic outcomes of First Nations, Metis and Inuit peoples.

Description: Includes records related to the following programs or functions: INSTAT, the Surveys on Indigenous Peoples, Research and Analysis, and Knowledge Transfer.

Document types: Research/discussion papers, funding arrangements/agreements with other government departments, survey delivery organizations and/or recipients, Correspondence; e-mails; briefing notes; memos; backgrounders; reports; fact sheets; presentations; analytical advice; media lines and communications strategies; question period cards; agendas; minutes of meetings; attendance records, Information Sharing Agreements, project proposals, service contracts.

Record number: ISC SPP 205

Knowledge Transfer

Knowledge Transfer organizes and hosts regular information sharing sessions highlighting current research findings, produces a weekly research newsletter and maintains a repository of research produced by or in partnership with the branch.

Description: Includes records related to the communication of research findings and information sharing.

Document types: Research/discussion papers, Correspondence; e-mails; reports; fact sheets; presentations; attendance records.

Record number: ISC SPP 206

Self-Determined Services (ESDPP)

Program description

The Self-Determined Services Program contributes to the Departmental result: Indigenous people control the design, delivery and management of services. This program consists of agreements signed and funding provided by the Department to support services for which the control, authority or jurisdiction has been formally transferred to Indigenous communities or organizations. Examples of such agreements and funding include Regional Education Agreements and First Nation school boards. Target beneficiaries of these agreements and funding include Indigenous bands, tribal councils, and Indigenous organizations.

British-Columbia Tripartite Health Governance (FNIHB)

Program description

FNIHB's longer-term policy approach aims to achieve closer integration of federal and provincial health programming provided to First Nations, as well as to improve access to health programming, reduce instances of service overlap and duplication, and increase efficiency where possible. The British Columbia (BC) Tripartite Initiative consists of an arrangement among the Government of Canada, the Government of British Columbia, and BC First Nations. Since 2006, the parties have negotiated and implemented a series of tripartite agreements to facilitate the implementation of health projects, as well as the development of a new First Nations health governance structure. In 2011, the federal and provincial Ministers of Health and BC First Nations signed the legally-binding British Columbia Tripartite Framework Agreement on First Nation Health Governance. This BC Tripartite Framework Agreement commits to the creation of a new province-wide First Nations Health Authority (FNHA) to assume the responsibility for design, management, and delivery or funding of First Nations health programming in BC. The FNHA is controlled by First Nations and works with the province to coordinate health programming. It may design or redesign health programs according to its health plans. Canada remains a funder and governance partner but no longer has any role in program design and delivery. Funding under this program is limited to the FNHA for the implementation of the BC Tripartite Framework Agreement. The program objective is to enable the newly formed FNHA to develop and deliver quality health services that feature closer collaboration and integration with provincial health services. This program uses funding from the following transfer payment: First Nations and Inuit Health Infrastructure Support.

British Columbia Tripartite Health Governance

Description: Records relate to reports submitted by the FNHA to Health Canada up to December 2017 and to Indigenous Services Canada from January 2018 to present consistent with Canada's role as governance partner and funder as set out in the Framework Agreement. Financial reports are required to ensure accountability to Canada for the funding transferred to the FNHA. As a governance partner, Canada is committed to a number of meetings that ensure ongoing support of the partnership and the successful implementation of the initiative.

Document types: reports, plans, financial statements, evaluation reports, Records of Decision, minutes, agendas.

Record number: ISC FNIHB 040

Internal Services

Internal services contribute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services acquisition services, other administrative services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management

Transfer Payments and Financial Policies

Description: Includes records related to financial mechanism authorities, transfer payment and financial policies, funding agreements, and financial reporting.

Note: Formerly program record number INA CSS 040.

Document types: Funding agreements.

Record number: ISC CFO 040

Transfer Payments

Description: Financial information related to funding agreements and the processing of payments for grants and contributions to recipients.

Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record number AANDC CFO 040.

Class of individuals: First Nations, Inuit and Northerners

Purpose: Processing of payments for grants and contributions to recipients.

Consistent uses: The information is used solely for the purpose of processing payments for grants and contributions to recipients.

Retention and disposal standards: Records are retained for 30 years and are then transferred to Library and Archives Canada.

RDA number: 76/009
Related Record number: ISC CFO 040
TBS registration: 005291
Bank number: ISC PPU 300

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Management and Oversight Services

Planning and reporting

Description: Includes records related to the systematic management of planning and reporting activities such as the development and review of business, strategic, and corporate plans and other long-term organizational strategies, monitoring and review of program, service and internal results, institutional performance management and reporting, and risk management. May also include records related to the preparation, organization, coordination and delivery of Annual Reports to Parliament, Program Activity Architecture (PAA) structures, Management, Resources and Results Structure (MRRS), Report on Plans and Priorities (RPP) and the Management Accountability Framework (MAF).

Document types: Performance indicators and metrics, risk profiles and strategies, sustainable development plans, balanced scorecards, environmental scans, contingency plans, trends analysis, and copies of Program Activity Architecture structures and MAF Results.

Record number: PRN 947

Communications

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Public Enquiries Contact Centre Call-Tracking System

Description: The ISC Public Enquiries Contact Centre call tracking system includes records related to enquiries received from the public about Indigenous Services and Crown-Indigenous and Northern Affairs programs, services and operations. The data collected in the call-tracking system includes a brief description of the subject of the enquiry and may include personal information about the requestor, including name, address, phone or fax number and e-mail address. In cases where a client has requested an update on an application for Indian Registration under the Indian Act, the system may also contain other personal information such as a requestor's date of birth and Indian Registration file number or Indian Registration number. The data includes a brief description of the action taken by the Public Enquiries Officer.

Note: Formerly Record number INA CSS 250.

Document types: Database records in electronic formal that include information about the request and the requestor and a brief description of the subject matter of the enquiry and the action taken by the Public Enquiries officer.

Record number: ISC CFO 250

Public Enquiries Contact Centre Call-Tracking System

Description: This database contains records of requests from clients wishing to obtain departmental publications and information about Indigenous Services and Crown-Indigenous and Northern Affairs' programs and services, and related responses. Personal information collected may include the individual's full name, name of organization represented, work and personal mailing address, work and personal telephone, fax number and e-mail address, gender and language as well as Indian Registration file number, Indian Registration number, and date of birth. The database also includes information about the Public Enquiries Assistants who enter data into the system, such as their full names and system user IDs.

Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record number AANDC CFO 250.

Class of individuals: Individuals who contact Indigenous Affairs and Northern Development Canada to obtain information on programs and services and to request departmental publications. Also includes Public Enquiries Assistant and departmental program contacts.

Purpose: The system is used to track enquiries and process product order requests (publications). The system also serves as a knowledge base that provides access to program information used by staff to respond to enquiries.

Consistent uses: The system produces statistical reports showing aggregate data in which no individual identifiers (i.e., personal information) appear. The database may also be used to compile statistics related to the performance of the Public Enquiries Assistant staff (number of calls handled, etc.). Information may be shared with internal security or law enforcement agencies, such as the RCMP (PIB number CMP PPU 005), if threatening calls are received so that appropriate action may be taken, if required.

Retention and disposal standards: Personal Information in the Public Enquiries Contact Center call-tracking System, will be kept for 1 year after a request is received and logged and then will be deleted.

RDA number: 90/000
Related record number: ISC CFO 250
TBS registration: 006445
Bank number: ISC PPU 250

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and plans.

Centre for Integrity, Values and Conflict Resolution

Description: Includes records related to values and ethics, conflict resolution, ombudsman services, harassment complaints, disclosure of wrongdoing and legal assistance and indemnification cases raised by departmental employees and approaches taken to resolve situations. Conduct of employees and issues of ethical behaviour such as conflict of interest, interpersonal conflict, harassment or allegations of wrongdoing. Statistics are kept on the subject and nature of issues.

Document types: Documents include case files, investigation reports, briefing notes, correspondence, emails and faxes.

Record number: ISC DMO 100

Centre for Integrity, Values and Conflict Resolution case files

Description: Files contains information on values and ethics, conflict resolution, ombudsman services, harassment complaints, disclosure of wrongdoing and legal assistance and indemnification cases raised by departmental employees as well as approaches taken to solve situations. It also includes information on follow-up activities.

Class of individuals: Departmental employees at all levels. It may include names, gender and information on employment equity group (voluntary). Purpose: These files provide information on issues raised and are maintained by the Centre for Integrity, Values and Conflict Resolution.

Consistent uses: No consistent uses.

Retention and disposal standards: Confidential Reports and Conflict of Interest case records are retained by the institution for duration of employment plus 2 years, then destroyed. Ombudsman service records and conflict resolution case records are retained for 2 years after last administrative action, then destroyed. All other files are retained for 5 years after last administrative action, then destroyed. This standard is under review.

RDA number: 98/005
Related Record number: ISC DMO 100
TBS registration: 004260
Bank number: ISC PPE 802

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information technology services

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Litigation Management and Resolution Branch files and case management databases

Description: Includes records related to Litigation Management and Resolution Branch's (LMRB) activities regarding management, resolution and prevention of Indigenous Services Canada's litigation. The majority of material created and documentation assembled concerns litigation case research and financial management. Branch files pertain to the management of individual litigation cases as well as analysis of issues emerging from ISC's litigation case inventory.

Note: Some information assembled or tracked by LMRB resides in specific database platforms, namely the Litigation Management System (LMS).

Document types: Case files; case summaries, databases containing key case information, legal opinions, guides and templates related to litigation management and resolution processes, court rulings, copies of court documents, correspondence between government officials, and between Canada and other parties at court, policy advice, research reports, research and evidentiary document collections, contracts and invoices for research and expert services, invoices for legal representation, out-of-court settlement documentation.

Record number: ISC PSD 393

Legal Assistance Related to Indian Residential Schools and Day Schools Litigation

Description: Contains information about individuals who have sought and are seeking legal assistance from Indigenous Services Canada in the context of Indian residential schools and day schools. It includes information such as the individual's full name, date of birth, home or work mailing address and telephone number as provided, e-mail address, fax number, and hourly rates.

Class of individuals: Applicants who allege status as a current or former ISC employee involved in a non-plaintiff capacity in a legal proceeding associated with an Indian residential school or a day school, legal counsel and other individuals (e.g., son or daughter), who are representing or acting on behalf of, applicants.

Purpose: The purpose of this information is to determine applicant eligibility for legal assistance, provide funding recommendations to ISC's senior management and monitor continued eligibility. The information is used to provide statistical reports to senior management, make resource forecasts, and assist in research on and evaluation of the program.

Consistent uses: Consistent with the notice given to potential applicants in the Request for Legal Assistance form, applicant information may be shared with the Office of Indian Residential Schools Resolution Canada. In addition, certain information from the paper records is entered into a database specific to legal assistance. The system provides an automated tracking system of those having applied for legal assistance. The database helps to manage case loads, highlight backlogs and situations demanding intervention.

Retention and disposal standards: Information contained in the database is retained permanently. The retention and disposal standards for the paper records are still being developed, although a standard of thirty years from file closure is anticipated.

RDA number: 76/009
Related Record number: ISC PSD 393
TBS registration: 006442
Bank number: ISC PPU 135

Management and Oversight Services

Planning and reporting

Description: Includes records related to the systematic management of planning and reporting activities such as the development and review of business, strategic, and corporate plans and other long-term organizational strategies, monitoring and review of program, service and internal results, institutional performance management and reporting, and risk management. May also include records related to the preparation, organization, coordination and delivery of Annual Reports to Parliament, Departmental Results Framework (DRF), Corporate Risk Profile (CRP), Departmental Plan (DP), Departmental Results Report (DRR) and the Management Accountability Framework (MAF).

Document types: Performance indicators and metrics, risk profiles and strategies, sustainable development plans, balanced scorecards, environmental scans, contingency plans, trends analysis, and copies of Departmental Results Framework and MAF Results.

Record number: PRN 947

Gender-Based Analysis

Description: Includes records related to ISCs Gender-Based Analysis Policy, ISCs Gender-Based Analysis Guides and gender-based analysis plus (GBA+) as it pertains to the ongoing coordination of ISCs Gender-Based Analysis Policy.

Document types: ISCs Gender-Based Analysis Policy, ISCs Gender-Based Analysis Guides, notes on national and international conferences and on interdepartmental committee meetings on GBA+, presentations, correspondence, briefing notes, reports, communications and training tools.

Record number: ISC PSD 434

Allegations and complaints

Description: The Assessment and Investigation Services Branch (AISB) is a component of the Audit and Evaluation Sector. AISB is responsible for planning, organizing and conducting & managing examinations, assessments, investigations, forensic audits and special examinations based on allegations received from First Nation and Inuit members, Chief and councils, ISC employees, suppliers and contractors, and the general public related to the misuse or misappropriation of ISC funding or wrongdoing. AISB is also responsible for assessing and processing band members' complaints related to the provision and administration of programs and services in accordance with the terms and conditions of funding agreements. AISB uses the software TeamMate to track allegations and complaints and to assist AISB in its reporting requirements.

Note: Formerly record number AANDC OCS 151.

Document types: Policy on Dealing with Allegations and Complaints; Department of Indian Affairs and Northern Development Act, s. 4 and 5; Indian Act, s. 3; the Financial Administration Act, s. 16(4), s. 74 to s. 80; Privacy Act, s. 8(2); Department program mandates and policies. Information on allegations (misuse or misappropriation of funds) and complaints (concerning service delivery). Documents include case files, correspondence, emails, faxes and reports.

Record number: ISC AES 151

Allegations and complaints

Description: This bank describes information that is related to the details of allegations and complaints received by Indigenous Services Canada (ISC) from individuals across Canada as it pertains to the misuse or misappropriation of ISC funding and wrongdoing. The personal information may include name, contact information and description and nature of the complaint.

Note: TeamMate is the database containing information on Allegations and Complaints

Class of individuals: General public, First Nation, Inuit and Métis individuals.

Purpose: The personal information is used to enable the Department to respond to allegations and complaints and take appropriate action. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, s. 4 & 5; the Indian Act, s.3; the Financial Administration Act, s.16(4), s74 to s. 80.

Consistent uses: The information may be used to provide annual statistics for analysis and identification of any emerging trends so that corrective action may be taken, where warranted. Information may also be disclosed to other federal departments such as Health Canada, to policing authorities and to contracted forensic audit firms, as required.

Retention and disposal standards: Records are retained for 5 years after the last administrative action then securely disposed. This standard is under review by Library and Archives Canada.

RDA number: Under review or development.
Related Record number: ISC AES 151,HC FNI 005 First Nations and Inuit Healthy Child Development, ISC FNI 010 First Nations and Inuit Mental Wellness, ISC FNI 015 First Nations and Inuit Healthy Living, ISC 0F5 First Nations and Inuit Supplementary Health Benefits.
TBS registration: 004454
Bank number: ISC PPU 151

Non-Registered On-Reserve Population (Closed)

Description: Statistical information concerning the non-registered population residing on Indian reserves, designated lands and surrendered lands.

Note: Formerly Record number INA CSS 204.

Document types: Profiles of First Nation communities.

Record number: ISC CFO 204

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Manuals

Date modified: